Melissa Webster Email & Phone Number

Austin, Texas, Us

Austin, Texas, Us

Austin, Texas, Us

Daily DutiesCoordinate all travel arrangements (private transportation and hotel accommodations). Sole keeper of Executives calendars and monitor emails. Create and reconcile his expense reports via Self Service Tools. Manage all on site and off site Partner visits. Review and approve new hires, internal transfers, and promotions. Meeting PlanningCoordinate Strategic planning events, quarterly business reviews, quarterly All Hands calls and weekly tactical meetings internally. Arrange and attend off site Leadership Meetings on a quarterly basis, which includes negotiating with hotels on guest rooms, meeting space and catering in various US locations. Manage all Executive Briefing Documents for major meetings.

Austin, Texas, Us

Us

Primary assistant to CEO; Coordinate all travel arrangement (domestic and international); as well as hotel and sedan service/transportation. Provide support for up to 3 C Level Executives. Schedule client calls accordingly. Monitor CEO’s emails/calendar on a daily basis, answer incoming (external and internal) calls in a professional manner. Process expenses & travel through Concur for CEO as well as Division Presidents. Manage his approvals. Prepare and attend offsite yearly Leadership Meetings; 2010 Leadership Meeting was held in at the Four Seasons. I negotiated hotel sleeping/meeting/catering rates. Compiled/update presentations for meetings, also coordinate timing of presentations in a 2 day span, as well as coordinate entertainment/off site evening events with transportation included. Provide assistance for the Sr. VP of Global Account Management, President of Pharma Informatics, President of Pharma Resourcing and VP of Human Capital (HR) upon request; which includes working with Corporate to arrange use of Corporate Jet for international travels, arrange Visa’s for all passports (per country), arrange hotels as requested per clients, etc.Office Duties: Organize “meet and greet” for new employees upon arrival; set up new employees (on and off site); currently on our Employee Activities Committee to prepare for upcoming company wide events (ie; Summer events, Holiday Parties, etc), prepare badge access, and other office duties as requested. Active notary for the State of Texas.

Saint Louis, Mo, Us

President & CEO supporting duties– Coordinate all travel arrangements (transportation and hotel accommodations), also keep a check off list to ensure he has everything he needs before departing for travel (boarding pass, meeting materials, directions, hotel confirmation, sedan service pick up, calendar info). Sole keeper of his calendar and monitor his email as needed. Create and reconcile his expense reports. Screen all incoming calls and will advise him when very important calls come in. Arrange and attend off site Board Meetings on a quarterly basis, which includes organizing meeting material/criteria and presentations. Prepare and attend yearly offsite Leadership Meetings with the Sr. Management team and coordinate logistics as required, including all flights, hotel accommodations and entertainment. Arrange personal family travel as requested. COO supporting duties – Prepare and organize one on one meetings for the COO’s reports on a timely basis. Prepare and attend weekly operational meetings with Sr. Executive Team. Coordinate all travel arrangements. Oversee/monitor her calendar and appointments. Screen all incoming calls. Gather expenses and submit expense reports after travel. Type all outgoing correspondence. VP of Finance supporting duties – Assist in all budgetary reports, including reports and deliverables submitted to the State. Coordinate travel arrangements. Oversee/monitor his calendar and appointments. Review all incoming invoices before moving on to VP. Responsible for Catering budget. VP of Regulatory Affairs supporting duties – Prepare lobbyist reports on a monthly basis, file time sensitive; coordinate travel; distribute incoming State faxes; reports and submit fees to Texas Department of Insurance; prepare legislative presentations prior to meetings at the Capital. Register Executives for Legislative galas, dinners and evening events.

Los Angeles, Ca, Us

• Provided confidential administrative support to the Dean and 2 Associate Deans at the Rossier School of Education including budget. • Responsible for all PowerPoint presentations for the Deans office including creating and technical support.• Coordinated all scheduling of all domestic and international travel arrangement.• Provided assistance to the Associate Dean at the on-site Kamehameha Research Project in Hawaii. • Designed and maintained the “Metrics of Excellence” Report mechanism for the Rossier School of Education.