Melody (Bellock) Saperston Email & Phone Number

Aurora, Il, Us

• Coordinate a comprehensive range of internal/external conferences and special events while adhering to Department of Energy, Office of Science directives as well as Laboratory regulations. • Implemented appearance for events based on initiatives determined by Laboratory Directorates. • Per DOE guidelines, proper records management of all program registrations including but not limited to participant data, payments, poster and speaker presentations, signage.• Ensure Laboratory and DOE image is upheld to specific parameters on event website, signage and print material.• Safeguard financial funding of $100,000s+ from governmental contract agencies and taxpayers is distributed responsibly and efficiently for each program/event. • Conduct venue search including on-site visits/tours, negotiated contracts for venue, housing, audio/visual, transportation and any other necessary outside services.• Researches and arranges programmatic support, accommodations and services, communications and facilities support and immigration clearances. • Managed all aspects of corporate/industry meeting supporters including determining support level tiers, payments, exhibit floor plan, signage, drayage, and insurance. • On-site management and coordination of all meeting logistics, operations and registrations with necessary management and event staff.• Website creation and manager for all programs.• Conduct post-event analysis including budget summary, cost transfers and financial closeouts.• Evaluated and reported the effectiveness and success of each events.• Streamlined procedures to ensure consistent, effective and timely coordination with inside contractors.

Facilitate, Coordinate and Manage all aspects with Corporate Meetings, Seminars & Special Events – Conduct venue search including on-site visits/tours, negotiated rates to fall within budget guidelines. Ensured the meeting meet the quality expectations of our corporate image. Worked closely with facility contractors/vendors to ensure seamless execution before/during/after event-related matters. Organize and maintain records of event aspects including registration of event participants and financial details. Conduct post-event evaluations. Traveled to meetings/events to oversee all related aspects.Facilitate, Coordinate and Manage all aspects with Tradeshows - Collaborate with the Marketing Vice President and other related personnel regarding overall message of trade shows. This includes pre/post show marketing efforts while working within predetermined budget to achieve the goals for approximately 50 domestic and international shows per calendar year. Coordinate pre-show meetings to communicate trade show events in accordance with objectives and marketing strategies. Conduct post-show audit on leads, budget, promotional materials, and overall attendance of show. Travel to tradeshows to ensure proper set-up, tear down and supervise day to day booth activities.Additional Marketing Duties – Coordinate print advertising and collateral material design and production with in-house & outside graphic designers while maintaining inventory levels. Perform basic market research and analysis of competitors. Accountable for monthly industry and distributor reporting. Manage relationships with marketing/communications related vendors, such as agencies, free lance writers, designers, printers, etc. Provide input and manage the marketing department budget. Accountable for department corporate credit card purchases & monthly reconciliation of bills.

Coordinate Import/Export Shipments from US, Australia, Mexico, El Salvador, India, Germany, Nicaragua, Brazil Offices, and distributor offices worldwide. Worked with clients such as international governments, prominent aid agencies and the U.S. military. Successfully interacted with clients to generate repeat and referral business. Generate all documents related to import/export for corporate office, as well as remote offices in various countries. Monthly monitoring and maintaining of product and equipment in all international warehouses. Work directly with vendors and suppliers in multiple countries to organize the purchase, shipment, and documentation of products and equipment worldwide. Negotiate with domestic and foreign banks on letters of credit. Provide forecasts to internal and external manufacturing departments. Responsible for weekly, monthly, and yearly metrics reporting. Researched, created, entered, and maintained database of over 5,000 entries for monthly e-marketing program. Coordinate and facilitate trade shows, meetings, conventions, and seminars on an international level. Prepared budgets, profit-loss statements and monitored/reported travel expenses.

Special Education

Education record