Supported VP of Projects and Cost Controls Manager and approximately 30 employeesHeavy calendar and meeting coordination/ provided meeting support/catering when needed Screened and validated all folder access requests.Heavy travel coordination and documentation including passport renewals. Maintained international travel calendar and registered all travelers with State DepartmentReconciled VP’s monthly credit card statements, created and processed expense reports Audited and processed all expense reports related to company projectsPrepare and edit a variety of correspondences, reports and presentationsMaintained all floor plans and coordinated all employee moves

Office Manager at biofuels company. Provided administrative support to Director of Production and 10-15 employees for Texas location. Ensure smooth daily operation of office environment; initial point of contact for callers, visitors and vendors to office.Essential part in coordination of construction of Hobbs, NM plant.Order and maintain office equipment and supplies; manage facilities-related issues.Provide meeting support/assist with meeting arrangements. Ensure critical files including, consulting agreements, service provider, vendor contracts and O&M manuals are filed appropriately (copies sent to corporate office and maintained on site).Maintain purchasing logs, create all PO’s, place orders and do all receiving into the account system. Provided backup coverage for OA’s in Bedford and Hobbs locations.

2008 thru 2010 - Provided administrative support for Director and approximately 30 mechanical engineers. Supported three proposal teams as well as a special "Tiger Team" to identify timely solutions to repair hardware anomalies on the International Space Station (ISS). Coordinated high level weekly meetings and Technical reviews involving executives on the Boeing ISS team. Duties included scheduling meetings, setting up Webex and teleconferencing, compiling presentation charts, sending out meeting notices, arranging for refreshments, running the presentation, and arranging for meals. Collected data and testing photos and assisted in compiling and editing a 13000 page document outlining the structural anomaly with the Solar Alpha Rotary Joint (SARJ) for NASA. Prepared travel arrangements and expense reports. May 2004 thru 2008 - Provided office administrative support for two managers and 45 software development engineers. Develop and maintain group schedules. Answer/screen telephone calls and maintain the calendars for two managers. Anticipate and research information/data needed for appointments, meetings and business travel; make travel arrangements and prepare travel expense reports. Compose, edit, and maintain correspondence, documents, meeting minutes and reports; establish and maintain office files/records/logs. Maintain and update group website. Schedule and set up conference rooms (including equipment and supplies required) for all meetings, teleconferences, and special activities. Group IT Focal Point to coordinate group IT purchases and requests.

Provided orientation for new employees, maintained employee information database, ran background checks on new employees. Reconciled all monthly Long Term and Short Term disability, dental and health insurance bills. Interfaced with insurance companies on behalf of employees. Administrator of company Flexible Spending Account. Back-up for receptionist and other duties as assigned.