Melody Ma Email & Phone Number

Menlo Park, Ca, Us

In addition to being Lead Receptionist (Office Manager), supports Principal full-time as Executive Assistant and continues to provide support coverage to General Partners and Principals.-Manages heavy calendaring via Outlook, Zoom, and UberConference, balancing shifting priorities and coordinating with other support team members -Books and organizes travel, including airfare, hotel, venue, and transportation reservations-Reconciles and submits expense reports -Arranges weekly partner meeting agenda scheduling and prepared meeting materialsAlso, executes office management of satellite office once a week: -Oversees conference room scheduling, meeting flow, and A/V needs-Maintains kitchen and office inventory, curating to the needs of the satellite office-Works with building management to resolve facility issues

Menlo Park, Ca, Us

Serves as the face of Trinity, greeting visitors at the front desk and cultivating relationships with vendors, portfolio companies, building management, and recurring visitors. Ensures the firm's daily operations run smoothly in overseeing conference room scheduling, A/V, and meeting flow; screening phone calls; managing and maintaining kitchen, office supply, and tech supply inventories; distributing mail; and the following additional tasks:-Curates daily snack, drink, and lunch vendor selection, personalizing to the office's needs-Coordinates with building engineers and building management to resolve facility issues-Supervises and trains part-time receptionists, streamlining training and daily operations -Works with Marketing, Operations, and Executive Assistants to plan and execute office holiday parties, board meetings, and portfolio company VP and CEO events -Assists team with projects as needed (i.e. collaborated with Data Analytics to optimize pipeline processes via Affinity)

Menlo Park, Ca, Us

In addition to being Lead Receptionist (Office Manager), provided support coverage as Temporary Executive Assistant to 2-3 General Partners and Principals for 1 week-2 months, gaining an in-depth understanding of the venture capital industry while maintaining confidentiality. Learned to cater coverage to 10+ General Partners and Principals based on individual preferences, managing heavy calendaring, travel, expenses, meeting materials, and any other needs.

Sf, California, Us

Served as an AmeriCorps VISTA member at Sprouts Cooking Club to revamp the Chef-in-Training Program, offering vocational culinary apprenticeships to low income youth ages 16-24 in the San Francisco Bay Area. As Program Manager, built out the program from hosting 5 to 25+ apprentices a year by reaching out to and collaborating with restaurants, high schools, and nonprofits. Designed program infrastructure and organized systems at a small nonprofit, problem solving resourcefully and independently. -Client Relations + Outreach-Process Building and Improvement-Operations + Organization-Volunteer Management-Recruiting + Candidate Matching & Placement

Sf, California, Us

Sprouts Cooking Club is a nonprofit that inspires kids to explore cooking, food, and quality ingredients, providing hands-on opportunities to learn from top chefs, farms, and purveyors in the San Francisco Bay Area.-Executive Support of Nonprofit Founder and Programming Director-Event Logistics + Execution-Calendar Management-Social Media + Marketing-Onboarding

Headed logistics on a 10 person team for the Third Annual Student Conference for Integrative Medicine 2015. Participants included 150+ students, medical professionals, and the general public. Worked closely with 10 committee members and administration from the UCLA Center for East-West Medicine on conference planning. -Day-Of Conference Operations: Supervised all day-of operations, including set-up, registration, speaker check-in, transitions, and clean-up. -Budgeting + Funding Management: Oversaw budget, managed funding, and administered purchases in publicity, catering and furniture.-Recruiting and Onboarding: Recruited, trained, and coordinated 15+ volunteers. -Publicity + Social Media: Directed publicity efforts, including Facebook, websites, and UCLA outlets.