Executive Administrative Assistant
Clients - Dubai Holdings | Idama | Dubai developmentsResponded to emails and other correspondence to facilitate communication and enhance business processes.Updated executives on changing business needs by thoroughly documenting internal and client meetings.Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.Offered assistance, collaboration and clerical support to auditors throughout entire review process.Used software to coordinate meetings, appointments and tasks senior executives.Scheduled appointments and handled calenders for senior leadership.Seamlessly interacted with colleagues to plan and complete special projects.Transcribed phone messages and relayed to appropriate personnel.Investigated topics and produced concise summaries use.Organized and updated schedules for executives.Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.Handled scheduling for executive's calendar and prepared meeting agenda and materials.Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.Prepared presentations, materials and documentation for use executives in meetings and engagements.Implemented updated policies and practices for organization and monitored effect.Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.Screened calls and emails and initiated actions to respond or direct messages for managers.Created expense reports, budgets and filing systems for management team.
