Menna Allah Metwally Email and Phone Number

My responsibilities as an Executive secretary: Greeting visitors. Receiving phone calls and redirecting them when appropriate  Handling outgoing or incoming correspondence (e-mail and fax), (either Arabic or English)  Handling confidential documents (either Arabic or English) ensuring they remain secure  Administration & organization : 1- Creating highly effective organizational and filing systems, including quick indexing, filing and storage, resulting in easy access to critical information.2- Maintaining hard copy and electronic filing system by operating office equipment such as photocopy machine and scanner.3- Conducting extensive Internet research.4- Assisting all departments managers by performing a variety of administrative tasks. Communicating effectively and professionally (by e-mail) with manufacturers and suppliers (either internal or external) to request the best and most attractive prices according to the required specifications and discuss the best available payment terms and credit facilities  Placing orders with the required quantities and specifications. Handling shipping documents (bill of lading, commercial invoice, certificate of origin, packing list or any other documents required for delivery of the goods)  Tracking and following up on the shipments with clearance. Assisting all outdoor sales representatives of the company by preparing all the required documents, prices lists and offer prices. Payroll and HR Specialist:1- Performing administrative tasks to support hiring of employees and posting jobs according to the staffing needs and required job specifications 2- Looking for and finding potential job candidates and facilitating the interview process 3- Interacting with job applicants and current employees and providing information about work schedules and working conditions 4- Creating and maintaining personnel records for each employee 5- Keeping records of work time and attendance, tracking employees’ absence (regular/irregular) and sending legal warnings accordingly.6- Following up on employees’ annual and sick leaves and informs them with remaining balances.7- Responsible for the employees’ database system and employment files.