•Provides administrative support to the president, and project manager of CMI. Duties include but not limited to; answering and returning calls as well as e-mails to customers and vendors on their behalf.• Support property managers in coordinating with tenants and third-party to address maintenance and facility needs for over 50 commercial properties in the Northern, Southern Virginia and Maryland regions. (DMV)• Ensures that invoices for 200+ commercial clients are accurately generated at the start of the month and submits via mail and e-mail to them for payment.• Lead notary assigned to contracts requiring lien waivers on contracts valued up to $100K.• Responsible for submitting payment applications on contracts ranging from $10K to over $100K.• Responsible for collecting payments from clients, customers, and third party in form of checks, card transactions, and net banking.• Manages all paperwork, including meeting records, contract documents, and financial reports as required.• Utilizes Sage Accounting Software for monthly invoicing, contract billing, and aged receivable reports.• Communicates with internal department as well as sales team for queries related to billing before generating the monthly invoices.• Records transactions and prepares statements.• Manages project budgets, and processes expenses and invoices.• Maintains filing systems and consolidates records from previous years to eliminate disorder (i.e., invoices, contracts, and proposals).

•Performed general, clerical, and office administrative duties.•Scheduled appointments and meetings by interacting with clients to coordinate calendars, meeting materials, supplies, etc.•Screened and transferred phone calls as necessary and previewed and monitored emails as directed.•Developed and carried out an efficient documentation and filing system for both paper and electronic records.•Managed payroll for employees via John Hancock software.•Organized company billing, and personal billing via QuickBooks.