Meredith Lane Email & Phone Number

New York, New York, United States

Greater New York City Area

Murals, faux wallpaper, finishes, paintings, sculpture, fabric dyeing

New York, New York, United States

--Tracked all budget movements for a two point six-billion-dollar budget throughout awards, changes, budget transfers, cash flow transfers, and billables.--Managed draws for invoice processing (about two million dollars per month); created timeline documents, enforced deadlines of invoice submissions and approvals, received and organized about one hundred invoices per month, entered invoice data, ensured lien waiver accuracy, and obtained approvals.--Tracked billing for over fifty… Show more --Tracked all budget movements for a two point six-billion-dollar budget throughout awards, changes, budget transfers, cash flow transfers, and billables.--Managed draws for invoice processing (about two million dollars per month); created timeline documents, enforced deadlines of invoice submissions and approvals, received and organized about one hundred invoices per month, entered invoice data, ensured lien waiver accuracy, and obtained approvals.--Tracked billing for over fifty consultants against the schedule of values in their contracts and change orders in excel; ensured consultants do not exceed the values of their awards and all necessary paperwork is in place.--Reconciled historical billing for all consultants.--Created award, change order, budget transfer, and cash flow transfer packages; routed documents for executive approval; tracked all documents and approvals in excel.--Liaised with lawyers to draft consultant contracts, trafficked paperwork throughout the review, revision, and signature process.--Onboarded consultants by obtaining W9s, COIs, NDAs, and any other applicable paperwork; requested updated Certificates of Insurance and ensured accuracy of insurance limits; tracked all documents in Excel; acted as the main contact for all consultants. --Compiled/edited paperwork for Requests for Proposal and acted as main correspondent with bidders.--Created systems for documenting and capturing data. --Collaborated with the team to improve systems as the needs of the project changed. --Owned an open item data log and managed a weekly meeting for review.--Managed office: ordered food and supplies, managed accounts, and used Nexus to pay office bills. Served as backup to the team admin.--Created filing structure and maintained the filing of reports, logs, drawings/decks, photos, and more for the project.--Assisted team with technical issues, calendar maintenance, ordering supplies, and other administrative tasks. Show less

PROJECTS: Sundance Film Festival, Logistics Coordinator: Manages a team to inventory and distribute thousands of sponsorship items. Keeps intricate databases. Tribeca Film Festival, Signage and Venue Coordinator: Manages signage production for the festival; requests, budget, design, printing, installation, strike. Travel Coordinator: Manages ground transportation for all VIPs and filmmakers. Books flights and hotels for VIPs. Telluride Film Festival, Creative… Show more PROJECTS: Sundance Film Festival, Logistics Coordinator: Manages a team to inventory and distribute thousands of sponsorship items. Keeps intricate databases. Tribeca Film Festival, Signage and Venue Coordinator: Manages signage production for the festival; requests, budget, design, printing, installation, strike. Travel Coordinator: Manages ground transportation for all VIPs and filmmakers. Books flights and hotels for VIPs. Telluride Film Festival, Creative Director: Designs and builds thematic elements of events. Directs team to execute fabrication, installation, and strike.Rooftop Films, Venue Manager: Plans and manages operations for Summer Series Film Festival; 50 events at 11 different venues in 4 months. Manages staff for event set up, execution, and strike. Show less