Meredith Douglas Email & Phone Number

Washington D.C. Metro Area

Manage and coordinate live conferences, seminars and custom events to generate registration revenue, introduce new conferences and seminars, and develop a loyal customer base to drive repeat purchase; direct and coordinate activities to ensure maximum registrations at conferences and seminars to deliver the highest quality event experience within strict deadlines and budgets.Carry out logistics for Bloomberg BNA conferences and seminars; assist with staffing and apprise speakers of presentation deadlines and conferences requirements; ensure delivery of equipment, materials, and supplies for conferences and seminars; manage setup, arrangement, and breakdown of conference registration desks, displays, materials and equipment.Create internal Web pages, and post event information across internal sources; lead pre-event promotional activities to drive registration numbers with marketing, program developers, and speakers.Travel to staff conferences and seminars; track, monitor and report event expenses; process customer data for each event.Manage CPE and CLE filing and archiving for each event; compile, review, and input all evaluation data into data system; deliver quality results consistently to maintain and enhance reputation on Bloomberg BNA as an education provider, with speakers and attendees; effectively and efficiently addresses customer inquiries regarding specific events and logistical details; assist with internal events.

Alexandria, Va

Solely responsible for logistical support of traveling fine art exhibitions valued at over $450 million. Arranged air, sea and ground transportation for artwork in exhibitions. Submitted customs paperwork for international shipments, making application for CITES permits, when applicable. Coordinated seamless supervision of shipments.Negotiated insurance, crating, framing, photography and conservation, at or under budget.Created, reviewed, edited and processed legal loan documents with lenders to and borrowers of exhibitions. Determined security and environmental parameters specific to each exhibition and write contract guidelines. Analyzed security of potential hosting museums and assessed risks, suggesting modifications where necessary. Acted as liaison between lenders and borrowers, serving as main point of contact for all exhibitions.Accompanied shipments as a courier, overseeing the safe transport of high value art between venues.Maintained and increased efficiency of Microsoft Access collections database. Created database of images for all artwork in exhibitions. Utilized website to make documents and images instantly retrievable by registered external clients. Wrote two US Federal Indemnification grant applications, saving more than $170,000 in insurance premiums. Trained and managed multiple interns and an assistant.

Memphis, Tn

Coordinated art shipments from more than 60 lenders per exhibition, containing art valued at over $300 million and with budgets of approximately $5 million.Arranged transportation and entertainment for lenders, couriers, and curators.Wrote and coordinated the publication of educational material and guides for two exhibitions.Assisted with the development of gallery layout design plan and with implementation. Oversaw teams of 10 to 20 paid employees and volunteers during exhibition installation. Monitored gallery climate conditions.Supervised volunteers and installation crews for each exhibit.

Memphis, Tn

Provided editorial consulting and proofread manuscript of "Our Mothers' War: American Women at Home and at the Front During World War II" by Emily Yellin. Researched legal fair-use issues and sought, acquired and organized reproduction permissions.

Researched and independently catalogued paintings in seven auctions with sales totaling over $55 million. Managed compilation and production of sale catalogues. Wrote an intern orientation manual.Assisted with department administration, including client communications and inquiries.

Memphis, Tn

Scheduled and managed traveling exhibitions.Wrote press releases. Organized exhibitions and contacted local collectors to negotiate loans.Wrote museum’s successful Smithsonian Affiliates application to enable Smithsonian loans.

Dual Ba, English Literature; Art History

Activities and Societies: Omicron Delta Kappa, Leadership Honor Society, 2002; Dionysian Award for Art History, 2002; Phi Alpha Theta.

High School

Education record