Spanish And Portuguese Speaking Notarial Assistant
Current- In charge of a matter from start to finish: receiving instructions from the client or the partner; giving a quote; collecting all supporting information needed; drafting the notarial certificate in English, Spanish, Portuguese, French and/or Italian; sealing, stitching and binding the certificate; arranging legalisation at the Foreign, Commonwealth and Development Office and Consulates/Embassies; scanning and emailing the final document; arranging courier; filing the matter to Dynamics and preparing the invoice.- Booking appointments and arranging meetings in or out of the office for partners and fee earners, ensuring their diaries are updated at all times.- Professionally photocopying, binding and worldwide couriering original and confidential documents.- Typing letters, emails and certificates fast and accurately in English, Spanish, Portuguese and French.- Answering the phone and replying to emails dealing with general queries and providing fee estimates.- Managing clients’ personal details with the highest levels of confidentially and discretion.- Translating and proofreading legal and non-legal documents from and into English, Spanish, Portuguese and French and arranging large translations with external translation agencies.- Attending at clients’ offices to act as an attorney-in-fact for closings and signings, including out-of-office hours.- Searching, verifying and printing out information from the UK Companies House website and other foreign Companies Registries. Ordering original certificates on behalf of the client.- Processing invoices and complex billing of matters.- Taking the initiative to assist colleagues and partners during extremely urgent matters or busy periods.- Training new members of staff and/or interns.- Covering reception when needed: welcoming clients, taking payments and answering the phone.