● Process work orders and materials tickets for invoicing across 7 BLT entities,meticulously verifying pricing, locations, tax codes, projects, purchase orders, andquotes.● Generate invoices for 7 BLT entities, encompassing hourly equipment billing andmaterials billing.● Execute end-of-month finance charges and statements for customers associated with 7BLT entities.● Conduct research on projects, customers, and pricing within the Aggregates, ReadyMix,and Cranes departments.● Provide assistance to customers in resolving any accounts receivable issues.● Accept payments via cash, credit card, and check, accurately applying them within theaccounting system.● Establish new customer accounts in both the Accounting and Dispatch systems.● Maintain currency by updating prices and tax codes in the Accounting and Dispatchsystems as changes occur.● Adjust Fuel Surcharge percentages based on the current daily average, while alsomaintaining records of past percentages and averages.● Develop and maintain comprehensive, step-by-step instructional manuals detailing theprocedures and requirements pertinent to executing my role proficiently and effectively● Manage intercompany billing for 10 different BLT entities, handling accounts receivable,accounts payable, and associated payments.● Maintain accuracy in customer projects within the Dispatch system, ensuring quotedprices and information remain current.● Process and file Quarterly International Fuel Tax Agreement (IFTA) reports.● Support the Controller and Office Manager with various tasks, including proofreadingand reviewing quote terms.● Aid Accounts Payable in creating purchase orders and entering payables.● Provide support to dispatch regarding work order issues, computermalfunctions, and customer concerns.● Draft letters, write-ups, and memos for department managers.● Review and edit the employee handbook as necessary.● Develop pricing cheat sheets and schedule sheets for dispatchers' reference.

● Efficiently manage incoming calls and direct them to the appropriate departments.● Provide attentive assistance to customers or vendors visiting the front office.● Skillfully handle payments using various methods such as cash, credit card, and check,ensuring accurate application within the accounting system.● Organize and maintain a structured filing system for both Receivables and Payables.● Facilitate the processing of credit account applications and establish new customeraccounts as necessary.● Handle the processing and filing of Quarterly International Fuel Tax Agreement (IFTA)documents.● Offer support to other departments whenever required.● Ensure the maintenance of updated certificates of insurance and tax documents,including W9 and 5000 forms.● Keep hiring packets current and up to date.● Place orders for office supplies across all office locations.● Draft and compose various

● Uphold and enforce standards within Fabric, Sewing, and Needle-Art Departments.● Ensure timely ordering of products on a weekly basis for each department and efficientlyrestock new deliveries.● Provide comprehensive training to department staff on standards and exceptionalcustomer service practices.Additional Job Responsibilities: Framing/Floral Backup● Maintain operations within the Framing and Floral Departments during coverage gaps.● Assist customers in selecting custom frames for their artwork and assembling customframe jobs.● Temporarily managed Floral department orders on a weekly basis during the maternityleave of the department lead.

Accounting Assistant● Code and input invoices for accounts payable on a weekly basis.● Prepare and dispatch invoices for accounts receivable and process incoming payments.● Manage payments and advanced deposits for banquet events.● Conduct end-of-month reconciliation of employee banks.● Address customer inquiries and concerns related to accounts receivable.● Generate purchase orders and manage office supply procurement.● Provide support for Payroll, HR, and end-of-month processes.Guest Service Agent/Night Auditor● Perform Front Desk duties including reservations, phone inquiries, and guest assistance.● Process payments for room charges and maintain cash drawer balance.● Coordinate hotel and banquet room reservations for large group events.● Conduct nightly audit to compile accounting data for the hotel and restaurant.● Address security, maintenance, and housekeeping issues during night shifts.● Handle cash, checks, and credit card transactions, and prepare bank deposits.● Actively manage night shift operations as the designated manager on duty

● Schedule appointments, meetings, and events while maintaining organized documentfiling.● Assist the photographer during various assignments including weddings and seniorportraits.● Perform digital editing of photographs and update the company website.● Assemble wedding albums, portfolios, and packages for clients.● Aid customers in completing necessary documentation.