Leads in the development of a culture of humane leadership, continuous improvement, and high performance, advancing the Society’s goal to be the BEST PLACE to work in Chicago. Performs human resources, personnel, recordkeeping, and training functions, ensuring an empowered workforce and adherence to organizational values and human resources best practices. Assists organizational leaders in developing best policies and practices for hiring, supervision, continuous improvement, employee development, and compensation.

Maintains staff relations;Serves as the primary contact with staff on employee benefit and insurance matters and interfaces with insurance carriers and brokers to resolve issues with staff regarding enrollment, termination, benefit changes, eligibility, etc.;Administers and keeps records of leaves and times-off; Participates in and coordinates the updating and subsequent maintenance of Employee Policy and Procedure Manuals and Documents. Assures all staff receives and understands policies and procedures;Maintains current and uniform position descriptions for all positions;Provides general training and assistance to hiring managers in recruitment and selection of candidates;Schedule and facilitate required staff trainings;Initiate and facilitate safety review programs;Organize and coordinate the annual open enrollment for employee insurance;Calculates, enters and balances the hourly time card and salaried attendance records.Serves as Affirmative Action and EEO Officer and monitors compliance;Assists with the insurance broker review and selection process;Assists the Risk Manager in managing and controlling the Unemployment and Workers Compensation programs;Assists with the Compensation Administration System;Assists with the annual budget and audit as required;Assists in production of periodic internal and external reports;Other duties as required to improve the functioning of the Society and ensure a positive public image.

Processed bi-weekly payroll using ADP/E-Time to include wage garnishments and direct deposit;Maintained spreadsheets for vacation/sick reporting, payroll summaries including OT, TB testing and various other reports;Created and implemented new policies/procedures and job descriptions;Responsible for new hire screenings/orientation, posting job ads, maintaining employee files including necessary certifications, benefits, performance appraisals, disciplinary actions, etc.;Coordinated annual open enrollment and 403b meetings;Conducted phone screenings and behavioral interviews;Generated job offer and decline letters for candidates;Administered all group insurance programs including life, short and long-term disability, health and dental;Audited, amended and processed group life insurance and disability payments;Counseled employees on benefits policies and administered COBRA compliance for all employees;Processed and tracked FMLA, LOA and disability claims for all employees;Reviewed monthly and annual audits to ensure appropriate coverage for premium remittance;Performed employee relations investigations when necessary;Assisted the Director of Finance with unemployment compensation and Workers Compensation claims:Various special reporting for departmental managers;Assisted accounting department with accounts receivables, accounts payable and petty cash disbursement;Coordinated and assisted with various Scottish Home activities/events;Created and implemented safety programs;OSHA reporting;Other Human Resource duties as assigned.

Provided administrative and clerical support to the VP of Human Resources and CFO;Maintained and organized current employee files and records;Acted as a positive resource for employee questions and information;Input information into Human Resource database;Prepared photo ID's and maintained employee photos in database;Planned and coordinated employee events and business meetings;Assisted in the management of the recruitment function;Posted job ads, screened resumes/applications, conducted phone screenings and interviews;Conducted all new hire orientation;Managed Human Resource intern and intern projects;Process bi-weekly invoices for all HR billing, worked with A/P to assure checks were processed and resolved any discrepancies;Maintained and promoted company pre-taxed transit benefit, Northeastern fitness membership and discounted movie ticket programs;Organized and maintained supplies and inventories;EEO reporting and filing;Other projects as necessary.

Counseled employees, managers and HRBC's on disability and leave policies;Updated Payroll/HRIS based on work/leave status and disability certification;Notified managers and HRBC's of employee leave status;Maintained employee communication to ensure proper disability case tracking;Assisted participants with the navigation of the benefits systems and processes by serving as a consultant;Maintained a record of leaves by using LOA case management technology;Certified employee leaves and coordinated employee return to work;Researched and resolved issues with minimal manager involvement.

Performed selected administrative, reception and clerical functions;Coordinated projects and delegated work direction to clerical staff;Maintained files and materials related to policies and procedures;Provided secretarial support to the Director of Human Resources and other department staff members;Assisted in drafting of guidelines for new policies and procedures and ensured that all policies were reviewed on an annual basis;Coordinated all grievance activities as assigned by the Director of Human Resources and maintained files/materials related to employee grievances;Maintained responsibility for attendance and timekeeping;Partnered with the recruitment team and supported the recruitment process by meeting established goals and objectives consistent with the organizations mission and values;Greeted internal/external customers and managed switchboard operations;Facilitated applicant testing and new hire paperwork;Prepared recruitment files, tracked recruitment inventory/supplies and supported the applicant tracking database;Assisted in the coordination of Job Fairs and Open Houses;Administered all group insurance programs including life, short and long term disability, health and dental;Audited, amended and processed group life insurance and disability payments;Counseled employees on hospital benefits policies and administered COBRA compliance for all hospital employees;Processed and tracked FMLA, LOA and disability claims for all hospital employees;Reviewed monthly and annual audits to ensure proper coverage for premium remittance;Facilitated orientation on a bi-weekly basis with newly hired employees.