ADMINISTRATION AND OPERATIONS1. Provide full administration support to the team and departments. 2. Make available all administration templates to project staff.3. Assist the COP in managing meeting schedules: setting and following up on appointments with external stakeholders; schedule appointments and maintain and update appointment calendars.4. Maintain records and filing of all correspondence.5. Support logistical arrangements for international visits of EDC staff and other guests; this includes booking of accommodations, flights and ensure airport pick-up and drop off. 6. Provide administrative support to the senior staff including EDC Chief of Party and leadership team.7. Ensure all project assets are properly labelled as per EDC and donor requirements.8. Assist the Finance and Administration Manager to periodically reconcile physical stock against book records of office supplies & stationary.9. Manage and maintain petty cash and produce petty cash reports.10. Assist the Finance and Administration team in updating inventory of project assets.11. Provide logistical support to meetings held in the meeting room(s), this includes arrangements for catering provisions.12. Management of administrative forms and templates.13. Maintaining general tidiness of conference/meeting rooms and their booking register.14. Work closely with the Operations team to provide support as required.15. Interact with senior management on issues related to visitors’ transportation and logistics. HUMAN RESOURCES 1. Support the HR/Operations Specialist to maintain HR record keeping system such as staff vacation plans and use as per EDC policy.2. Support the HR/Operations Specialist in implementation of time and attendance policy by project staff as per EDC internal rules.3. Support the HR/Operations Specialist in collection of staff timesheets regularly and review timesheets for accuracy.4. Perform any other duties as may be requested by the supervisor.

1. Compile and generate regular financial reports for internal stakeholders, management, and regulatory bodies..2. Facilitate the timely publication of accurate financial statements.3. Execute reconciliation processes for debtors and creditors.4. Ensure precise and timely completion of tax declarations.5. Working with different departments to gather relevant data and ensure accuracy in reporting.6. Analyzing financial and operational data to identify trends, patterns, and areas for improvement.7. Providing insights and recommendations based on data analysis to support decision-making processes.8. Undertake additional assignments as delegated by the supervisor, demonstrating adaptability and efficiency.

COORDINATION1. Help to coordinate the activities of Deputy Chief of Party, by providing support to the day-to-day work.2. Ensure that component deliverables are tracked, and recorded weekly, monthly and quarterly.3. Support the Deputy Chief of Party and the project technical team in organizing workshops, by ensuring that all workshop requirements are in place, workshops are effectively conducted and exited.4. Support Deputy Chief of Party in planning, coordinating and executing field visits/trips, including preparation of trip reports.5. Work closely with M&ELP team in collecting data and providing information in relation with technical activities.MANAGEMENT1. Support the Deputy Chief of Party in planning and management of monthly “brown bag luncheons”.2. File and keep all technical records/files in their respective files, including uploading them to TAMIS.3. Support Deputy Chief of Party in scheduling meetings with partners/stakeholders and share updates to the Deputy Chief of Party.4. In collaboration with procurement team, keep all reports of the organized conferences, workshops, management events.5. Management of SMEs Information (Tracking).6. Support Deputy Chief of Party and Monitoring and Evaluation Team in data collection, updating the SMEs/MFIs/SACCOs databases, and do the necessary follows up as may be guided by the Deputy Chief of Party.7. Support in other activities of the Deputy Chief of Party as the Deputy Chief of Party may instruct.PROCUREMENT/LOGISTICS1. In collaboration with procurement team, keep all reports of the organized conferences, workshops, management events2. In collaboration with Deputy Chief of Party, initiate procurement requests for all technical activities3. As directed by the Deputy Chief of Party, organize and submit procurement requests for approvals.4. Serve as focal point for logistical support required by the Deputy Chief of Party

OPERATION1. Provided support to the Deputy Chief of Party and Monitoring & Evaluation Team in data collection, new SMEs profile registering/recording; updating the SMEs/MFIs/SACCOs databases and do the necessary follows up as may be guided by the Deputy Chief of Party. 2. As directed by the Deputy Chief of Party, organized and submitted procurement requests for approvals.MANAGEMENT1. Supported Deputy Chief of Party in planning and management of monthly “brown bag luncheons”. 2. Filed and kept all technical records/files in their respective files, including uploading them to TAMIS.3. Supported Deputy Chief of Party in scheduling meetings with partners/stakeholders and share updates to the Deputy Chief of Party.4. Managed SMEs Information (Tracking); Supported in other activities of the Deputy Chief of Party as the Deputy Chief of Party may instruct.IT SUPPORT1. Ensured regular communication with home office IT Team regarding network, system hardware and software changes/issue/updates/reset of credentials and user registration using http://support.dai.com/ portal; 2. Checked and monitored the network and communicated with service provider wherever needed for support; 3. Ensured general support in office (maintenance of printers; laptops; phones); 4. Provided assistance to procurement team in properly inventorying IT equipment.PROCUREMENT/LOGISTICS1. In collaboration with procurement team, I kept all reports of the organized conferences, workshops, management events; 2. Served as focal point for logistical support required by the Deputy Chief of Party.FINANCE/ACCOUNTING1. Supported Finance Team in preparation of VAT refund.

1. Provide support for day-to-day to the technical Team.2. Report writing for all the data's collected and meetings held with the partners.3. Data collecting if need be on the field4. Maintaining technical team records/files in their respective files.5. Confirm that all targets of each component are on track.6. Perform other duties as assigned

1. Post and process journal entries to ensure all business transactions are recorded.2. Update accounts receivable and issue invoices.3. Update accounts payable and perform reconciliations.4. Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines. 5. Update financial data in databases to ensure that information will be accurate and immediately available when needed.6. Prepare and submit weekly/monthly reports.7. Assist senior accountants in the preparation of monthly closing.8. Assist with other accounting projects guided by Chief Accountant

Filing, Bank Reconciliation; Inventory Management and Control; Arranging Vouchers; Preparing Invoices; and Work on other duties assigned by the Chief Accountant

1. Analyzed the applications of prospective students based on standard admission policies. Provided clarifications to student’s queries in a professional manner. Follow-up with students for any enquiries through phone calls and emails; 2. Advised students and families regarding educational opportunities and options, admission and other requirements, policies and procedures, transfer of credit, and financial assistance, as appropriate; 3. Provided assistance to the students to complete the enrolment forms;4. Reviewed all the students’ applications and refer the students to financial services personnel if required; 5. Informed students about the courses offered and the tuition fees; 6. Assisted the Registrar in arranging orientation programs, educational workshops, and graduation programs for students; 7. Provided support to prepare admission related presentations and to host student receptions; Maintained a physical database of student information, telephone logs and student feedbacks to generate student reports for management whenever required; 8. Provided support to the Registrar when needed 9. Performed miscellaneous job-related duties as assigned.