Michael A. Leon Email & Phone Number

New York, Ny, Us

Jersey City, New Jersey, United States

Instrumental in supporting the management of contract renewal activities for the Technology Department’s approximately 140 contracts including contract compliance, management of the Technology Department's Call-In Programs, support for RFP's/RFQ's solicited for the Department, and backup for approval of contract payments and requisitions. • Manage the contract authorization process for the department, ensuring documents requiring executive authorization are prepared accurately and efficiently to achieve concurrence from partner departments inclusive of legal, MBD and procurement.• Brief the Chief Technology Officer on priority areas requiring attention prior to executive meetings. • Create the Technology Department's annual procurement plan to brief the Chief Technology Officer and the Procurement Department while collaborating closely with Procurement teams on monitoring contract creation activities against plan. • Collaborate effectively with agency stakeholders to ensure contract compliance with agency requirements for authorization, MWBE participation, Audit, Risk, and cyber security controls. • Work closely with Technology Department staff in the creation and renewal of contracts, including QA/QC on documents submitted to Procurement, maintain effective communications with staff at all levels, keeping managers abreast of important issues regarding contract compliance. • Provide direction to Technology staff involved with contracts on procurement strategies policies and procedures while serving as the backup for the Manager, providing financial management for approval of contract payments and AVM (SAP) shopping carts.

New York City Financial District

Utilized a wide range of complex administrative and negotiation functions, contributing a comprehensive knowledge base and skills to influence policies and procedures. Instrumental in managing daily operations, lease administration, and the review/approval of vendor invoices for 4 World Trade Center and other downtown Manhattan locations. • Oversaw multi-million-dollar New York electrical maintenance and carpentry contracts, supporting the maintenance of HVAC, electrical, fire and life safety, and mechanical equipment in Port Authority leased space. • Provided maintenance and repair of audio-visual equipment in Board room and all conference rooms, served as the primary contact for all departments located within 4 World Trade Center and other downtown Manhattan locations. • Communicated with tenants/PA departments, primary off-hour emergency contact for landlords, managed budget administration, reviewed, and approved landlord invoices. • Served as subject matter expert and participate in the RFP process, facilitating the smooth flow of information throughout the division. • Ensured access to all division employees according to the level of responsibility, operated as the Division Technology Administrator, managing SAP, SharePoint projects, database maintenance, upgrades, and reporting. • Supported organizational objectives through initiatives through managing full-time and contract staff of tenant service representatives.

World Trade Center

Negotiated, managed, and administered terms and conditions of real estate leases and agreements for accounts located at Port Commerce Marine Terminal facilities in New Jersey and New York. Maintained oversight of the division's administrative functions, assignment lists, monthly performance reporting, Freedom of Information requests, while also managing the division's auto fleet. • Maintained oversight of tenants and port users regarding lease compliance using SAP Real Estate and Yardi Voyager as well as managing accounts receivable and customer service issues. • Monitored the administration of fees associated with leases and other property uses, resolving tenant disputes, acting as a point of contact for tenants, and ensuring the authorization and execution of appropriate legal documents for new and existing leasing agreements. • Prepared and tracked the division's budget, including the administration of the division's authorization documents inclusive of agenda Items, and MJ/MA.

New Jersey Marine Terminals

Directly supported the managers of Leasing and Property Development in the Port Commerce Department. Track lease documents transmit to Law Directors and OSEC. • Collaborated with Risk Management to maintain Certificate of Insurance, prepared correspondence detailing missing or deficient certificates. • Tracked monthly expiring, workflow reports, timekeeping, petty cash, expense accounts, travel authorizations, check/payment requests, office supplies, shipping, accounts payable, and chrono files. • Served as tech backup for computer issues, trimm coordinator and departmental Administrator, ensuring organizational goals and objectives were met.

Greater New York City Area

Providing a comprehensive range of support services. The goal is to establish long-term relationships with our clients, earned through reliable and professional performance. With state-of-the art facilities, equipment and staff, YPS provides the best personalized service in the industry. Complete customer satisfaction and a commitment to excellence is our mission. My clients have been known to say, "need it done, call YPS".

Greater New York City Area

Manage Accounting, Administration, Executive Support, Human Resources and Information Technology. Implementation of MAC office systems, cloud based technology, VOIP, CRM (salesforce) and policy & procedures.

Support President and CEO with campaigns, office management, accounting and technology

Jersey City New Jersey

Responsible for supporting sales, fulfillment, and operations. Manage customer service call center, office systems, service contracts, office supplies, staffing and time management. Back up for HR generalist E-Time & ADP payroll. Maintain customer inquiries, files, rates, introductions, set-ups and terminations. Manage a staff of 6.

Office Manager (Directly supporting the Chief Investment Officer) Implemented accounting and spending policies to reduce costs Created HR Policies and Procedures to ensure employee performance Replaced voice communications system with VOIP system reducing equipment maintenance Updated company server network to cloud technology, reducing spending on equipment and consultant fees Prepared ad-hoc financial data on cost savings and business opportunities Executed monthly closing and reporting processDirectly supported the CIO. Managed day-to-day operations, human resources, payroll, benefits administration, office supplies, contingent staffing, A/P, A/R, tax preparation, credit cards, vendor/asset management, telecom and network administration. Provide general human resource services to both employees and management regarding administration, human resources policies, practices, procedures and processes. Created policy and procedure manual. Managed office infrastructure to include Bloomberg, Win 2003 Server, Exchange, VPN, XP desktops/laptops, back-up administration (local and offsite) and disaster recovery. Managed compliance with SEC, FINRA, NFA and NRS to include documentation, distribution and filing.

Responsible for facilities operation and maintenance of 11 floors 660K sq. ft. Assure the optimal functionality of HVAC, housekeeping, security access, mechanical, fire/life safety, internal moves and changes. Prepare work schedules, and follow up on staff completion. Act as liaison with building management; oversee contractors for construction renovation projects and new floor build-outs. Manage conference room's set-up to included catered events, cocktail parties and board meetings. Comply with all OSHA and ADA regulations. Also responsible for security card access system and built facility ticketing system. Approve vendor invoices for payment. Manage a staff of eleven.; Accountable for daily management of facilities, operations & maintenance of 11 floors, 660K sq. ft Assure the optimal functionality of HVAC, housekeeping, security access, mechanical, & fire/life safetyComply with all OSHA and ADA regulationsSupervise a staff of 11

TECHNOLOGY ADMINISTRATOR Worked within the technology/infrastructure team to deploy and maintain office and production data center environments including office desktop tools required to support the BondBook application, Bloomberg and office environments. Manage the office, production and disaster recovery data centers; GA.). Set-up and configure servers (anti-virus, back-up, file, e-mail), desktop, telecom, and voice mail. Manage specification, procurement, telecom provisioning hardware, software as well as, installations for office and remote data centers. Liaison with building facilities management for power, HVAC and other office requirements. Support, install and maintain servers, desktop PC's, Laptops telecom equipment and peripherals. Manage all maintenance contracts, renewals as well as leases.

Responsible for facilities operation of 4-floor 220K sq. ft. space housing 200 employees. Managed office services, mailroom, general maintenance, HVAC, housekeeping, security, phone system and administrative staff as well as relocation to a new space. Oversaw all phases of project deployment and existing renovations from inception to completion, which included planning; budgeting; bidding; supervising construction; coordinating furniture; project administration; service bureaus; building maintenance; and architect’s drawings that ensured proper build-out. Managed office administration, maintenance, services provided by landlord, space allocations, moves and changes to accommodate growth. Complied with all OSHA and ADA regulations. Functioned as Administrator of card access security system, Nortel telephone system, and all other systems. Approved all lease, rent, utility and vendor invoices for payment. Managed a staff of eight

Built the administration, facilities and human resources departments for this start-up Internet Company. Provided general human resource services to both employees and management. Advisor to CEO on administration of human resources policies, practices, procedures and processes in the area of recruiting/staffing, employee relations and ensured that policies and procedures were in compliance with all Federal, State, and local employment laws. Managed the corrective action and termination process, conducted exit interviews, and coached managers in termination procedures. Managed all contracts and contract negotiations, which included phone carriers, equipment/property leases/purchases, etc. Centralized all purchasing practices, company-wide. Ensured maximum performance of network hardware, PBX telephone equipment, and wiring systems, network administration, e-mail server, gateway and file service applications. Oversaw security, operations, reception, maintenance, mail, messenger services and permits, licenses and all insurances required by law and/or code. Managed day-to-day operations, human resources, payroll and benefits administration, A/P, A/R, credit cards, asset management, HVAC, OSHA and ADA compliance.

a.k.a. Wind-up Records; Oversaw operations including a staff of six, for independent chart-topping record company with major label distribution since its inception. Technical Management: Procured, designed, documented and installed the data and voice communications networking, hardware. Maintained contingency plans for disaster recovery. Administered corporate use of third party software for license compliance. Set up backup of corporate data to minimize impact of hardware or software failure and other loss of online access. Managed end user and software support services. Implemented software-training policy which tracks user skill sets and provide regular training for maximum proficiency. Troubleshoot PC to network problems. Office Management: Asset and facilities management, space planning and contract negotiations. Oversaw security, operations, reception, maintenance, policy & procedures, mail, messenger services and permits, licenses and all insurances required by law and/or code. Set up fire safety procedures. Secured cost estimates for all major purchases. Managed all moves, adds and changes. Administered payroll, A/P, G/L, job cost, and handle banking transactions. Human Resource management: Created policy, to instruct and motivate staff, to hold staff accountable for work performance in compliance with company policies and applicable law. Employee screening, interview, evaluation, orientation, counseling, warning and exits; Worker's Compensation Law, Federal & State Tax, Unemployment, Disability changes as it pertains to each state and payroll, POP compliance, Health, Life, LTD & 401K administration.

Responsible for A/P, A/R, payroll, and employee benefits, facility management, day-to-day operations. Processed orders for signage, handed customer inquiries, purchased, and maintained plant equipment registry. Upgraded manual bookkeeping system to computerize. Responsible for a staff of seventeen.

Managed upgrades and maximized functionality of the voice communications system. Set-up T1 tie voice/data link between the NY and PA facilities. Client support for voice and data communications. Technical support for PC and mainframe computer terminals and communications links to systems/hosts.

Business Management

Business Management