Michael Boyle Email & Phone Number

Portland, Or, Us

Portland, Oregon Area

Portland, Oregon

• Provided project and team support to two firm teams and back up support to all project admins• Maintained project schedules, meeting notes, agendas• Performed document formatting, proofing and editing• Coordinated and processed construction administration documents• Managed submissions and permit processing with Bureau of Development Services• Coordinated document printing, print orders with vendors, scanning and archiving • Compiled and distributed staffing and project billing reports, ran accounting reports• Coordinated video conferences and conference calls• Managed calendars and conference room scheduling and set up• Performed travel coordination• Managed team meetings, special events, oversaw accompanying budgets• Coordinated firm's continuing education program • Provided support to firm wide Project Management and Technical Advisory teams, Design committee and firm Librarian• Maintained and updated pages of firm's SharePoint intranet site • Performed back up reception coverage, processed mail deliveries, UPS and courier deliveries. • Member of green operations and safety committees

Portland, Oregon

• Performed project administration duties inculding meeting notes, processing RFIs, submittals, contract filing, document formatting editing and proofing, prepared structural calculations • Managed office equipment and supply ordering• Provided accounting support including processing of monthly invoices, AP/AR document filing, reconciling corporate credit card charges • Performed reception duties including answering phones, greeting visitors, processing mail, FedEx, courier deliveries, lunch ordering• Initiated and oversaw green office operations

Portland, Oregon Area

• Managed office equipment, vendor relationships, lease agreements, supply ordering and company vehicles• Managed office facilities including HVAC systems, furniture moves, repairs/ergonomics, liaison to building manager and engineer• Supervised receptionist and office assistant positions• Managed firm's Oregon coast retreat home-coordinated routine maintenance/repairs, remodeling projects, supply stocking• Maintained document archives and filing systems and off site document storage, retrievals and destruction orders • Coordinated firm's continuing education program including accredited courses with the American Institute of Architects • Managed staff and firm’s state architect licenses, AIA memberships and organization renewals • Maintained book and magazine collection, tracked and renewed general office and marketing subscriptions • Coordinated new hire searches and conducted initial interviews for several administrative positions• Managed general office and retreat home spending and budgets• Coordinated office events and outings including monthly staff meetings, summer picnic, holiday party • Initiated and maintained sustainable office practices including carbon emissions tracking and composting program• Facilitated move of office during remodel to temporary location and return move • Provided support to project assistants, accounting, HR and marketing departments • Performed back up reception duties, answering phones, greeting and directing visitors, incoming and outgoing mail deliveries

Portland, Or

• Performed reception duties, greeted visitors, fielded client and general public inquires • Maintained sales, inventory, and mailing list databases • Managed digital and slide image inventories, artist files and archives • Coordinated shipping and delivery of artwork to several national art fairs• Set up and staffed monthly preview and First Thursday receptions • Managed all incoming artwork, materials and documents relating to several large-scale exhibits • Performed digital photography, slide and photo scanning for archival and presentation purposes

Portland, Oregon Area

• Provided ongoing support to Executive Director with various tasks and duties as needed• Coordinated shipping and delivery of artwork to several national art fairs• Assisted with installation and de-installation of monthly exhibits• Managed art storage areas and artwork inventory

Portland, Or

• Co-organized establishment of Resource Room, a contemporary art library and outreach center • Initiated and coordinated informational displays with local graphic design firm • Managed and maintained a collection and database of multi-media contemporary art materials • Catalogued 1000+ materials into on-line database• Directed and oversaw interns and volunteers in completing projects • Implemented catalog exchange program with several art museums and institutions • Assisted with installation and de-installation of visual arts exhibitions and with special events/fundraisers