Michael Mutombo Email & Phone Number

Gatineau, Qc, Ca

Gatineau, Quebec, Canada

• Collaborated with the Finance & Operations Director to develop project policies and operatingprocedures; disseminate and train staff on proper implementation.• Supported field teams with a variety of administrative resources needed to perform their duties• Established and managed the office filing system to allow easy access to contractually required reports, as well as any other reports required by Chemonics, the DRC government, and USAID.• Project procurement: supervision of… Show more • Collaborated with the Finance & Operations Director to develop project policies and operatingprocedures; disseminate and train staff on proper implementation.• Supported field teams with a variety of administrative resources needed to perform their duties• Established and managed the office filing system to allow easy access to contractually required reports, as well as any other reports required by Chemonics, the DRC government, and USAID.• Project procurement: supervision of all Kinshasa offices, warehouses, and residential leases for project staff (expatriates).• Drafted tenders/requests for quotations, and training; sat on the technical evaluation committee.• Oversight of supplier performance.• Liaised with Chemonics head office staff to maintain filing, archiving and digital download of allrelevant administrative and contractual documentation. Show less

• Managed purchases of goods and services on purchase orders and contracts.• Ensured compliance with corporate and project procurement policies.• Completed the procurement process for a wide range of goods, products, and services.• Monitored the procurement documentation process to verify compliance with Chemonics and USAID regulations.• Led supplier relationships, contacts, and pre qualification lists.• Maintained procurement records and tools in accordance with Chemonics… Show more • Managed purchases of goods and services on purchase orders and contracts.• Ensured compliance with corporate and project procurement policies.• Completed the procurement process for a wide range of goods, products, and services.• Monitored the procurement documentation process to verify compliance with Chemonics and USAID regulations.• Led supplier relationships, contacts, and pre qualification lists.• Maintained procurement records and tools in accordance with Chemonics policies and procedures.• Managed procurement-related tasks in coordination with provincial project offices.• Ensured that tax exemptions are applied to purchases. Show less

• Ensured the reconciliation of Regional Distribution Centre (RDC) payments.• Ensured compliance of the documentation submitted before transmission of files for payment tofinance.• Made a coherent classification of all the documents and archives of the department.• Updated the payment tracking database of the Regional Distribution Centres.

• Prepared daily accounting and financial documents to ensure validation.• Reviewed payment requests, including appropriate backup documentation to ensure compliance with Chemonics and USAID policies, procedures, rules, and regulations.• Withdrew justifiable funds to carry out project operations

• Audited of travel vouchers to avoid double payments.• Ensured all payments were made and followed up with the Finance Director in the event ofnon-payment.• Performed all transaction archiving functions, hard and soft copies, using SharePoint.

• Identification and grouping of company files• Entry and digitization of administrative and legal documents of companies registered with the RCCM.• Database report management and publishing