Michaela Koopman Email & Phone Number

Mcbain, MI, US

• Perform administrative and operational responsibilities as directed for the Chief Commercial Officer, including calendar management, travel coordination, event planning, and prepare and submit expense reports.
• Handle multiple administrative and operational responsibilities as directed for the Chief Commercial Officer and his Leadership team for event planning and travel coordination.
• Project manage key initiatives that are led by the Chief Commercial Officer and their Leadership Team, often determining project needs, priorities, and owning project timelines
• Research and information gathering on a range of topics requiring relationship building, communication, and classical data scouring
• Prepare for key meetings and presentations via decks, agendas, etc
• Work with cross-functional departments to carry out assigned tasks and duties

Wyoming, Michigan, United States

• Demonstrates knowledge of project management background to plan, track, and implement meetings and new event methods/ideas
• Lead a new method of cross functional sharing to external stakeholders that in return resulted in more informed individuals and higher registration
• Manage several administrative tasks: onboarding, supply ordering, expense reports, monthly newsletter, seating chart, announcements, etc.
• Clearly articulate updates and create communication strategies to a team of over 300 people
• Participated in managing 6 major supplier and internal events throughout the year including our VIP Frontline Golf Outing, CA Summit, VIP Celebration, Supplier Council, IFDA, and Annual Celebration while simultaneously.
• Report status of projects on a bi-weekly basis to directors as part of the strategic plan for that quarter

Byron Center

• Main point of contact for 6 crews, 2 general foreman, project manager, and superintendent on all MGU gas services and projects from start to finish
• Oversaw a 1 million dollar main project in Wayland, MI that was over 10,000 ft of 6 in pipeline and spanned over 8 months with a crew of 15 people - tracking equipment costs, crew hours, material costs, and clean-up
• Handling of up to 30 gas services and 5 mains at one-time weekly
• In charge of scheduling crews, calling in main projects/services, and management of all paperwork
• Traveled to all crews on a weekly basis to check in on job progress, safety and quality of worksites as stated by OSHA and Hydaker policies
• Creating reports to determine job revenue, equipment costs, project costing, timesheet tracking, past due invoicing, and aging reports to provide data on profitability of each contract

Byron Center, Michigan, United States

• In charge of accurately entering information into MissDigs for three different gas and electric companies from reading service and main blueprints
• Manage the information that is being input into Hydaker-Wheatlake’s Bascamp application primarily for DTE pre-job and site-ready jobs
• Keeping two different DTE email updates current and taking the information provided and entering it into multiple platforms and sites
• Working with accounting and payroll department to find missing Work Order numbers from the MGU general foreman
• Communicating with MGU site investigators to get missdigs called in when sites are ready and then sending the correct and required information to MGU employees, adjusting tasks as they are required by them
• Accurately and in a timely manner entering numerous data information into systems and scanning that information to separate files as required

Grand Rapids, Michigan, United States

• Compare two Applicant Tracking Systems (ATS) and Client Relation Manager (CRM) programs for TalenTech by entering candidates, clients, and companies and researching various factors such as cost, ease of use, process.
• Work with the owner and head recruiter on designing a new logo by using programs like Canva, Word, and Photoshop
• Research marketing materials like pens, note pads, shirts, and more that have the new logo
• Refresh and update the TalenTech website to represent the rebranding of TalenTech to include the new logo and colors; this included adding new pages and tabs such as a "community" section to showcase where TalenTech.
• Review and examine past Accounting documents to determine if there are any expenses that can be reduced or cut from the budget

Allendale, MI

• Create new therapy methods once certain milestones were meant
• Assist a toddler who was born premature with a heart defect and later on suffered from a stroke with daily tasks
• Perform physical, occupational, and speech therapy twice a day
• Maintain a flexible schedule to assist with doctor appointments, school, date nights, and weekends when needed

Traverse City, MI

• Responsible for editing ASBs, printing, and sending them out every day
• Created an organization system for Certified Mail Receipts and an Excel spreadsheet accessible for all co-workers
• Assisted in billing claims that were secondary to Medicare for Blue Cross and Commercial
• File adjustment logs, distribute mail, and working of reports for various billing teams

Greater Grand Rapids, Michigan Area

• Responsible for scheduling event concierge shifts using an online computer system
• Assigning tasks and assisting employees during event set-up
• Managing employees during Student Activity Center hours on proper job responsibilities
• Forecasted upcoming events and did the necessary paperwork needed to complete the future events

Cadillac, MI

• Assisted customers with their questions and helped them get checked out in a timely but friendly way and stocked shelves so that customers can reach the items and find the items easily.
• Worked as part of a team to clean and finish tasks so all would be done in an orderly manner.

Lake City, MI

• Worked with co-workers and customers to create a friendly environment for the best experience possible
• Assisted other team members as needed
• Used communication skills to increase efficiency between cooks, wait staff, and customers

Cadillac, MI

• Consistently worked hard in non-ideal conditions for long periods of time to ensure a clean house or business to the owner

Bachelor Of Science - Bs, Information Technology Project Management

High School Diploma, General Education

Activities and Societies: National Honor Society Treasurer, Student Council Secretary, HERO mentor program, Marching and Concert Band.