Michaela Vartova Email & Phone Number

County Dublin, Ireland

A dynamic, multi-functional role responsible for managing the entire back-office operations of the company. This includes overseeing service delivery, payroll, accounting, compliance, and audit support while providing essential support to the recruitment and leadership teams. The role ensures efficient workflow across various back-office functions while maintaining high standards in client and contractor management.Key Responsibilities:Service Delivery: Oversee the end-to-end service delivery process to ensure that client needs are met efficiently. Manage key client accounts and ensure consistent communication and satisfaction.Payroll & Accounting: Full management of payroll processes for day rate contractors and temporary workers. Oversee all financial transactions and ensure accurate reporting for accounting purposes. Ensure compliance with financial regulations and timely payment processing.Client & Contractor Management: Handle client onboarding and offboarding, ensuring smooth transitions and contract fulfilment. Provide support for contractor care, ensuring their needs are met and managing their onboarding and offboarding. Build strong client relationships and provide tailored solutions to meet client needs.Data & System Management: Oversee system and data management to ensure accuracy, security, and efficiency. Implement improvements to systems where needed for better workflow and data management.Audit Support: Lead and manage both internal and client audits, ensuring all necessary documentation is prepared and accurate. Address audit findings and implement corrective actions to meet compliance standards.Collaboration & Support: Act as a key point of support for recruitment, assisting in candidate screening, onboarding, and contract negotiations. Provide significant operational support to the leadership team, contributing to strategic initiatives and decision-making.

County Dublin, Ireland

Placed on client site to help initiate an MSP opportunity, which proved highly successful, resulting in the client becoming one of our top permanent revenue contributors in both 2017 and 2018.Strategic Hiring Alignment:Collaborate closely with HR Business Partners (HRBPs) and Hiring Managers to ensure that recruitment strategies align with Fenergo's broader people and business strategies.Ensure that sourcing and hiring efforts are tailored to meet specific talent needs while maintaining consistency with Fenergo’s values and goals.Candidate Screening and Selection:Screen and select candidates by evaluating both their past experience and cultural fit within the organization.Ensure that candidates meet the technical and interpersonal requirements for the roles while aligning with Fenergo’s culture and values.Candidate Experience:Provide a high-quality and efficient experience for all candidates throughout the recruitment process, from application to offer.Drive the interview process, ensuring that the evaluation of skills and competencies is thorough and consistent.Maintain a high-touch approach, keeping candidates engaged and informed throughout each stage of the hiring journey.

County Dublin, Ireland

I was responsible for overseeing key functions related to contract management, payroll administration, and supporting various business units within the organization.Key Responsibilities:Lead and manage the contracts and payroll administration team, ensuring that all activities are carried out efficiently and accurately.Oversee the contract management process, ensuring that contracts are properly drafted, reviewed, and maintained.Manage the contract management system for Ireland, providing administration and support to ensure smooth operations.Ensure that all contract-related activities are compliant with company policies and legal requirements.Support the local PAYE payroll administrator, ensuring accurate and timely payroll processing for temporary workers.Oversee the daily rate payroll team, ensuring that contractors are paid correctly and on time.Collaborate with the Business Support and Development Team, working closely with departments such as Recruitment Solutions, Technology, Digital, and Finance & Banking recruitment teams.Provide necessary support to these teams, ensuring alignment of payroll and contract management processes with business objectives.Offer support to the management team as needed, assisting with various tasks and projects to facilitate smooth business operations.Act as a point of contact for resolving issues related to contracts and payroll administration.

County Dublin, Ireland

Trained in new member of staff who was reporting to me. Worked closely with our legal and compliance team to ensure the higest standard of service was provided to customers.Achievements:Successfuly sourced and trained in my maternity cover in very limited amount of timeEstablished strong professional relationship with company’s legal and compliance team

County Dublin, Ireland

I had taken on some of office management tasks, such as organising events, acting as PA to MD, supporting daily rate and PAYE payroll teams based in head office (London). I became Harvey Nash own contract management system (CMS) administrator and support for both clients and candidates based in Ireland. I was involved in HR related duties, such as screening, interviewing, onboarding new members of staff and updating company’s HR files. Provided training to new employees in company’s database and other programs. Achievements:Smooth and efficient office environment Successful in saving significant amount of time in multiple tasks by updating the current company processesGreat improvement in office cost efficiency

County Dublin, Ireland

I started as data entry and receptionist with main tasks consisting of uploading CVs to database, managing main switch board and incoming and outgoing post, ordering office supplies, meet and greet and other ad-hoc duties.Achievements:Established trustworthy relationship with employees in company’s head office in LondonProved to be fast-learner with great attention to detail

Level 6 Special Purpose Qualification, Payroll Techniques, Ipass

English Language

Economics And Accountancy