Accounting Associate
Created and maintained perpetual log of all inbound and outbound shipments that resulted in ease of access during outside audits and reduced audit time by nearly 10% by having all required information in one spreadsheet.Obtained rebate of over $10,000 from the state of California regarding energy efficient boilers and other equipment through thorough analysis of invoices and qualifying characteristics.Adapted to complex management of payroll accounting system after the unexpected departure of the Human Resources Director: checked against physical timesheets and time clock records and reconciled any discrepancies with facility supervisors. Made adjusting deductions, allocated vacation, holiday, & other hours to employees as required and calculated proper amounts of garnishments and pay increases.Managed the return of over $200K of bad material from a customer halfway across the country; maintained log of all product movements and coordinated closely with logistics department, customer’s shipping manager, and third-party freight carrier to ensure that all material being moved was accounted for and properly credited. Presented to senior management a report summarizing all costs associated with the return and identified weaknesses in shipping protocol.Performed a cost analysis of all freight companies being used and discovered switching away from current bulk truck vendor would reduce costs of freight by 30%. Agreement was signed with new vendor.Matched invoices, receiving documentation, and purchase orders together to ensure all bills were properly supported and authorized. Investigated any unusual discrepancies or lack of signatures with the relevant managing personnel.
