Project Coordinator / Office Manager
CurrentPrepared contracts for projects and additional services.Proactively organized and maintained construction documentation for project engineers.Conducted training sessions for team members and engineers on company Standard Operating Procedures (SOPs) and company software.Managed the project database, Vantagepoint, ensuring the accuracy and currency of all project-related data.Hosted weekly team stand-up meetings, providing project updates and ensuring coordination among team members.Ensured the currency and accuracy of project specifications (codes) in SpecLink.Coordinated communication between architects, project engineers, general contractors, and clients to guarantee timely delivery of project requirements.Oversaw office cleanliness and managed office supplies.Facilitated the onboarding process for new hires, including the validation of I-9 forms, scheduling training, and handling clerical tasks.Organized office events and gatherings to foster team cohesion.Developed and implemented office procedures for enhanced efficiency.Updated and managed NewForma and Sidekick software on a daily basis as required.
