Process client payroll through QuickBooks. Post items in Quickbooks online to their respective category. Process payroll tax deposits. Monthly full cycle accounting with financial reports. File monthly sales tax. Assist with the front office when the Office Manager is away from the desk. Greet clients and answer the phone as needed.

This was a temporary assignment through Accountemps. My main job was processing invoices in the Munis accounting system.

Processed trade and subcontract invoices into JobPower weekly. Prepared invoices for the weekly check run. Obtained lien waivers from vendors and subcontractors before payment was sent. Kept updated insurance certificates and W-9 Forms for each vendor and subcontractor. Maintained files for every vendor and filed check stub with backup documentation weekly.

Prepared requests for proposal for upcoming projects, including preparation of bid packages. Updated subcontract log and ensured insurance certificates were up to date. Developed Excel spreadsheets as needed by the President and Project Managers. Contacted vendors and subcontractors as requested. Maintained filing system for all projects. Answered and screened telephone calls and received visitors.

Prepared subcontractor's contracts complete with all attachments. Maintained calendar of daily appointments and meetings for the Project Manager. Prepared all purchase orders and change orders to subcontractors and suppliers. Received all invoices, dated, coded, and forwarded to Project Manager for approval. Handled certificates of insurance and advised subcontractors and suppliers when insurance problems arose. Prepared payment to subcontractor for pay application, lien waivers, etc. Maintained tracking system for Project Managers, as well as subcontractors and suppliers. Updated accounting records in Penta Project Management System.