Michele L. Email & Phone Number

• Oversee and manage the smooth operation of the office environment.• Coordinate and optimize administrative processes, ensuring the efficient functioning of office systems. • Perform office services managerial duties and tasks for the Administration Department.• Identify areas for improvement in administrative processes and implement strategies to streamline workflows, enhance efficiency and reduce costs.• Observe cleaning staff with their duties and deal with any… Show more • Oversee and manage the smooth operation of the office environment.• Coordinate and optimize administrative processes, ensuring the efficient functioning of office systems. • Perform office services managerial duties and tasks for the Administration Department.• Identify areas for improvement in administrative processes and implement strategies to streamline workflows, enhance efficiency and reduce costs.• Observe cleaning staff with their duties and deal with any complaints.• Manage travel arrangements, including booking flights, vehicle hire and accommodation.• Order all stationery and consumables, maintenance material and office utensils.• Manage access control, telephone number allocations, pool car and parking bays.• Proactively and professionally manage office complaints regarding maintenance.• Oversee office management staff, providing guidance to drive performance.• Chase up outstanding invoices with insurance companies.• Update and manage CV formats.• Assist Engineers with generating invoices.• Manage rates accounts for tender purposes.• Book and coordinate training events as required.• Prepare monthly Fee Forecast schedules.• Conduct tender searches for specific areas as agreed with other tender searchers.• Update shareholders certificates, with schedules as per AS guidance.• Coordinate information annually with the BBBEE team.• Complete weekly personal timesheets.• Coordinate removal of files to an offsite facility for archiving and destruction.• Ensure adherence to ISO 9001 quality assurance standards.• Professional memberships include Covid-19 Committee Member, Bergstan South Africa Staff Trust – Trustee and Bergstan-Consultative Committee Member (resigned July 2023). Show less

• Provided comprehensive secretarial, personal and administrative support in a way that ensured efficient and effective operations. • Provided strategic support and assistance in the areas of diary management, technology support, planning, logistics, office management and engagement with key stakeholders and organisations.• Took minutes for Board, AGM, EXCO, financial services meetings, consultant meetings, client meetings, progress meetings and BBBEE coordination… Show more • Provided comprehensive secretarial, personal and administrative support in a way that ensured efficient and effective operations. • Provided strategic support and assistance in the areas of diary management, technology support, planning, logistics, office management and engagement with key stakeholders and organisations.• Took minutes for Board, AGM, EXCO, financial services meetings, consultant meetings, client meetings, progress meetings and BBBEE coordination meetings.• Coordinated BBBEE accreditation submissions.• Assisted with Tender applications.• Prepared meeting papers, agendas and facilities for meetings.• Planned and coordinate flight travel, accommodation and vehicle hire for staff and submitted travel claims for the Managing Director (MD)S.• Oversaw certain Office Administrator tasks, such as building problems and finalizing of office leases.• Coordinated Internal Year Planners, conferences and external functions.• Attended to Board Resolutions and invoicing for projects.• Updated the fee forecast schedules monthly.• Updated Project Sheets, CV’s and monitored the MD’s cell phone usage.• Processed and submitted time sheets for myself and the MD bi-monthly.• Attended to personal errands for the MD. Show less

• Provided high level support and acted as the first point of contact in dealing with queries and managing the administration of fast-paced operations. • Set up and managed administrative and monitoring systems to ensure optimised office operations.• Planned the most efficient procedures and led a team of professionals to complete a range of administrative duties.• Assisted the Company Secretary with Secretarial duties.• Arranged all business travel and planned and managed… Show more • Provided high level support and acted as the first point of contact in dealing with queries and managing the administration of fast-paced operations. • Set up and managed administrative and monitoring systems to ensure optimised office operations.• Planned the most efficient procedures and led a team of professionals to complete a range of administrative duties.• Assisted the Company Secretary with Secretarial duties.• Arranged all business travel and planned and managed meetings and functions.• Attended to all typing requirement, with a typing speed of +- 60 wpm.• Took minutes and assisted with quarterly Board Packs for Directors meetings.• Communicated with local and international clients. Show less

• Provided administrative and secretarial support, implementing processes, procedures and systems to ensure efficient office operations. • Planned and coordinated arrangements for meetings and took minutes for Board and EXCO meetings.• Liaised with service providers and managed relationships to ensure receipt of high standards in service delivery.• Administered company registration matters with CIPRO and liaised with SARS.• Processed international forex transfers and attended to… Show more • Provided administrative and secretarial support, implementing processes, procedures and systems to ensure efficient office operations. • Planned and coordinated arrangements for meetings and took minutes for Board and EXCO meetings.• Liaised with service providers and managed relationships to ensure receipt of high standards in service delivery.• Administered company registration matters with CIPRO and liaised with SARS.• Processed international forex transfers and attended to banking requirements.• Managed the front office, including performing reception duties and Dictaphone typing.• Established and maintained a filing system and managed data capturing and editing activities.• Arranged and managed local and international travel bookings.• Managed the Executive Director’s appointment schedule and diary.• Scheduled and coordinated meetings with Board, EXCO and working committee members. Show less

• Engaged with customers, ensuring the highest standard of services were delivered to the international market.• Coordinated production bookings, including vehicle, accommodation, crew, models, catering, locations, equipment, props, set building, filming, casting and travel expenses. • Assisted with coordinating all factors pertaining to the production industry.• Utilised Windows XP Professional, Microsoft Outlook 2000, Microsoft Excel, Office and Word, ACDSee 6.0.• Procured and… Show more • Engaged with customers, ensuring the highest standard of services were delivered to the international market.• Coordinated production bookings, including vehicle, accommodation, crew, models, catering, locations, equipment, props, set building, filming, casting and travel expenses. • Assisted with coordinating all factors pertaining to the production industry.• Utilised Windows XP Professional, Microsoft Outlook 2000, Microsoft Excel, Office and Word, ACDSee 6.0.• Procured and controlled stationery and general office supplies.• Acted as Liaison Officer and performed a full range of HR functions.• Provided extensive assistance to the accounting department, implementing computer and filing systems to boost productivity and ensure efficiency.• Sourced production suppliers and skilfully conducted negotiations to achieve the best possible rates. Show less

• Actively involved in company marketing strategies, system setup, stationery design and following up on sales.• Liaised directly with Conveyancing Attorneys.• Compiled weekly meeting minutes.

Alex’s CateringCatering Assistant, 1996 – 1998 Various Companies, United Kingdom Secretarial Work, 1994 Green Cross Health ShoesPA to Managing Director, 1993 – 1994 Strebel TradingPA to Managing Director, Aug 1991 – Dec 1992 Time Developments (Pty) LtdPA / Private Secretary, Apr 1991 – Jul 1991 B.F.B.A ConsultantsSecretary / Office Administrator, Apr 1990 – Apr 1991 SAMCOR (Pty) LtdReceptionist / Secretary, 1989 – 1990

Medical Secretarial —1 Year Course

Llb - 2Nd Year Complete