Michelle Cooper Email & Phone Number

Charlottetown, Prince Edward Island, Canada

Bedford, Nova Scotia, Canada

Lead, mentor, coach the Accounts Payable team in performing their duties, roles, objectives and goal as outlined by the company and support the company in its goals, objectives and policiesSupport a team of Accounts Payable clerks ensuring timely processing of Accounts Payable transactionsby measuring performance, volume and quality of processing.Ensure corporate policy, procedures and financial internal controls are followed company wide.Ensures accuracy and completeness of accounting records.Assist in both internal and external auditsPrimary contact for vendors and business units, responding to and resolving conflicts.Reconcile vendor statements and resolve discrepancies.Establish and maintain effective and cooperative working relationships with colleagues.Generate aging AP reports and data analytics as required.Prepare cheque/EFT/wire requisitions/payment uploads/banking for domestic and foreign currency. Prepare cash calls for treasury.Review all expense reports for corporate credit cards and out of pocket expenses.Supervise monitoring of central inbox, responding to inquiries and distributing incoming correspondence, as requiredTrain and develop AP staffMonitor AP clerks performance through standard KPI’s.

Charlottetown, Prince Edward Island, Canada

 Responsible for the overall office management, providing financial, administrative, and organizational support to the CEO and Synapse team Arrange meetings and materials for the CEO, Members of the Corporation, and Board of Directors Secretary for the Board of Directors Provide administrative support to the CEO within the context of complex and rapidly changing daily, weekly, and longer-term strategic priorities Coordinate and book travel arrangements for CEO and Synapse team Prepare and process online payroll Track staff vacation and sick days Recording transactions using Accounting Software Analyze and reconcile Accounts Payable and Receivable Preparation and review of travel claims Preparation and review of Credit card expenses Preparation and review of Expense claims Procurement of required services, equipment, and supplies Liaise with UPEI’s Accounting Department for account openings, adjusting entries, and audit enquiries Upload contracts, amendments, and supporting documentation to database (eg: Romeo and Zoho CRM) Maintain an electronic filing system as well as hard copies.

Charlottetown, Prince Edward Island, Canada

 Implement policies and procedures pertaining to the accounts payable cycle as well as control issues, and process improvements Oversee the complete cycle for the Accounts Payable, including, but not limited to reviewing cheques batches before submitted for signature, working towards solving any vendor specific issues, as well as maintaining an organized and efficient department. Monthly accruals Ensuring AP is in compliance within the minimum controls. Assist in year end, and ½ year audits.  reviewed expense reports to ensure all provincial taxes, as well as different currencies are correctly allocated, and reimbursed.  Reviewed and processed Relocation & Moving claims Reconciled monthly visa statements for the campus Adhered to all policies on campus, as well as union policies when processing payments to staff and vendors. Processed pension payments Reviewed and processed Personal Development training allowance for campus staff, ensuring that requests adhered to policies, and they were within their remaining limit Processed all foreign invoices and payments by cheque, draft or wire transfer Processed student refunds for foreign currencies Processes and paid all custom invoices, and ensured that all taxes and duties were correct, and allocated properly Ensured that all invoices were processed in accordance with CBSA and Government guidelines Created a good working relationship with outside vendors Worked with other departments within the University to understand procedures. Applied appropriate HST rebates, input tax credits and self assessments for both foreign and domestic invoices

Brampton, Ontario, Canada

 Lead, mentor, and coach a staff of 11  Implement and conduct annual performance reviews Implement policies and procedures pertaining to the accounts payable cycle as well as control issues, and process improvements Worked closely with vendors to create EDI accounts. Invoices are submitted and allocated electronically. Review and approve customs remittance and entries to ensure accuracy Assist in cash flow management by creating and maintaining a weekly supplier projection forecast for all trade vendors for Canadian, US and Euro currencies Approved VSM’s for the purpose of statement reconciliations for top Vendors. This was created with expectation of quarterly and yearend audit and efficiency improvement. Reviewed all non-trade invoice batches to ensure accuracy. Worked with finance to ensure deadlines were met for reporting to the UK Oversee the complete cycle for the Accounts Payable, including, approving cheques before signature, work towards solving vendor specific issues, and maintaining an organized and efficient department. Monthly accruals Ensuring AP is in compliance within the minimum controls. Assist in year end audits, with minimal audit findings Effective process improvement allowed me to decrease overall employee count from 11 to 5, without negatively impacting the daily task output. investigated data capture management and AP workflow management for more efficient output, and audit compliance.  Participated in the closing of two warehouse branches in Canada, by creating a timeline, communicating with vendors, cancelling contracts, coordinating large returns to our major vendors such as Warner Home and Universal Studios. Continued to monitor expenses from these two branches until all issues were closed Member of the Business Improvement Team. Constantly looking for cost savings through out the company. Co-Chair Annual Golf tournament raising $1 million dollars for Toronto Sick Children’s Hospital over 10 years