Michelle Mitchell Email & Phone Number

Chicago, Il, Us

Optimize office operations through human resource and vendor management at 40 employee law firm.HUMAN RESOURCESEstablished protocol for welcome letter and packet of documents needed by new employees. - Liaise with insurance vendors, IT personnel, and bookkeeper- Administer 401K notices, enrollments and rollovers.- Maintain list of new employees for census. - Assist in the co-ordination of recruitment activity. - Review and evaluate new and potential benefits, and make recommendation to partners.- Manage the anniversaries, holiday and sick records of staff.- Coordinate with bookkeeper to submit payroll.- Coordinate company events & activities including lunches and celebrations.- Implement company policies and ensuring employee compliance.- Recommend changes in office practices and procedures. SUPPLIES & ENVIRONMENT- Ensure all areas are presentable. - Maintain the condition of the office and arranging for necessary repairs.- Ensure that office stationery and consumables are readily available and stocked.- Co-ordinate the activities of the reception, cleaning, and IT.VENDOR RELATIONSOngoing vendor savings of 20%-50% on frequently used products. Negotiated more than $10,000 of savings in new contracts in first 12 months.- Review new vendors and access offering; forward summary to partners as needed.- Communicate with vendors regarding invoice procedures.- Contact vendors to coordinate solutions as problems arise.TRAVEL- Review and organize travel and accommodation arrangements for Levin & Perconti.

Chicago, Illinois, Us

• Executed all office administration and paralegal support for the firm, providing a broad range of legal services to tax exempt 501(c)3 organization, small businesses, and individuals.• Worked directly with 5 lawyers in representing charities, churches, publishers, media companies, software developers, professional associations, authors, and artists.• Maintained office docket relative to office and intellectual property deadlines.• Prepared 1023 Application for IRS, Corporate Notebooks, Annual Reports (Clients, Corporations, & LLCs), and Sales Tax Exemption Letters for the IL Department of Revenue.• Managed budgets and complex referral system, billing, and A/R through PC Law; assist bookkeeper and accountant with reports.• Supported preparation of trademark registrations and maintain dockets, client contracts, and renewal.• Trained, mentored, and supervised assistant to best meet critical operational needs.• Planned and supported execution of office move, negotiating cost savings with vendors.

Northbrook, Illinois, Us

• Oversaw all office administrative and paralegal support for this firm, specializing in Corporate Law, Anti-Trust, Environmental Law and general litigation.• Reviewed documentation to ensure that all compliance guidelines were met and maintained.• Updated dockets and reviewed court schedules to meet submission deadlines.• Administered Accounting, Billing, A/P, A/R, and administration of 401(k) plan.• Performed payroll, ran reports for accountant, drew checks, monitored/inputed bank fees monthly, prepared month-end/year-end procedures, cut & calculated monthly employee reimbursements, received bills/input into accounts PCLAW Accounts Payable module, and monitored/inputed Client Expenses to bill back (copies, telephone, filing fees, etc.).• Maintained vendor accounts, and renewals at year-end.• Verified 401(k); placed payments into bank account and updated ledger in PCLAW.• Balanced checking account with general ledger monthly to monitor funds transactions.• Performed moderate IT functions, such as weekly back-up of computer logs to btu tape, and corresponded with IT consultant to resolve emergent issues.• Maintained office equipment/supplies and scheduled court reporters.

Us

• Managed image & services promotion for 100 employee Internet Network Infrastructure business.• Coordinated all aspects of trade shows and promotional events to grow and deepen market relationships; increasing client/vendor loyalty and driving profitability.• Coordinated and oversaw printing of sales/marketing materials.• Established, managed, and cultivated vendor relations/negotiations.• Conducted research of related businesses; compiled/maintained a comprehensive database.• Partnered with outsourcing company to design, develop, and deliver collateral materials, including: product flyers, banners, and other promotional collateral.

• Actively promoted regional Internet Service Provider, with 3 branch locations.• Conceived, designed, and implemented highly effective sales/marketing collateral.• Analyzed market to develop strategies to meet organizational needs, while thinking out of the box to differentiate campaigns from competitors.• Organized and designed trade-show events to increase awareness and market penetration.• Teamed with Director of Sales to design & implement promotional campaigns and events.• Successfully marketed and sold operation to Universal Access• Collaborated in all facets of the due diligence process to ensure smooth acquisition.