Michelle Patterson Email and Phone Number

I specialize in helping small business owners free up time by taking bookkeeping off their plates.Do you need someone to take over your bookkeeping so you don't have to worry about it anymore?Do you wish you had more time to dedicate to strategic business activities?Are you seeking to understand how cash flows in and out of your business?Are you looking for trusted guidance on how to set up an efficient system that gets you in touch with the health of your business?As your virtual bookkeeper, I'll record your sales and expenses, link your financials to existing bank accounts, record financial transactions, reconcile bank accounts, manage bank feeds, manage accounts receivable, and payables, and generate financial statements.I offer three tiers of services to each client, so you can choose the one that best suits your needs. These services include:• QuickBooks Diagnostic Checkup• QuickBooks Online Setup, Catch Up and Clean Up• Weekly, Monthly, Quarterly, or Annual Bookkeeping Services• Customized reports on your key numbers via a secure client portalMy goal is to free up your time, so you can concentrate on building your business. A well-organized accounting system is an essential part of that, and I can build it for you! I use proven workflows to onboard clients, perform reoccurring activities, and provide timely financial reports. I appreciate technology and am always looking for innovative solutions to streamline processes.If you are ready for a highly motivated and responsive bookkeeper, please contact me so I can start saving you time and money.Don’t worry - there is no obligation. Let's chat to see if we may be a good match to work together. If we are, you'll get tax-ready, accurate, and up-to-date financials you can count on.Please send me a message and let's chat!

1. Classify and record all transactions into the general ledger. This includes theorganization of invoices for grant reporting,expenses, checks, deposits and othertransactions affecting the bank and/or credit card accounts2.Payments of reimbursements3. Reconcile bank (1) and credit card accounts (1) with bank statements for properaccount balance and identify reconciling items that may require adjustments to yourbooks and records4. Review, analyze and reconcile general ledger accounts for accuracy5. Prepare and post all necessary adjusting entries to reflect correct accounting records.6. Prepare, review and present quarterly financial statements7. Customized quarterly & yearly financial statements8. Quarterly virtual meeting with client or pre-recorded video at client’s request9. Prepare, review and present year-end financial statements10. Provide reports necessary for tax preparation11. Close books as needed at year end

Clean up 2023Categorize Transactions for all banks and credit card accounts. Reconcile all accountsReview all financial reports so they are all in compliance.

Cleanup of BooksCategorizing Transactions Bank ReconciliationPayroll

● Record Financial Transactions● Reconcile Bank Accounts● Manage Bank Feeds● Handle Accounts Receivable and Payables● Work with Tax Preparer and Assist with tax compliance ● Prepare financial statements

● Responsible for Accounts Receivable and Accounts Payable including ● Customer invoicing and Contract Management● Responsible for the processing check runs per week for both expense and inventory and subcontract invoices● Processed 1099 forms, and maintained W-9s and vendor and subcontract files.● Reconciled company checking accounts.● Prepared project proposals, service agreements, and General/Prime construction contracts.● Issued and tracked POs, and sub-contracts and managed interactions with AP, vendors, and subcontractors. ● Processed subcontractor progress payments and coordinated AP approvals● Prepared final bonding waivers for subcontractor retention● Assisted Project Managers with project close-out● File notice-of-commencement/completion and updated/maintained Federal ORCA Requirements.● Ordered/Maintained performance & payment bonds● Followed up on all unpaid bills, and processed all refunds, and customer collections.● Entered financial data into the company accounting database to be verified and reconciled.● Generated invoices upon receipt of billing information and tracked collection progress.● Tracked financial progress by creating quarterly and yearly balance sheets.● Streamlined daily reporting information entry for efficient record-keeping purposes.● Assisted leadership with managing correspondence and communication.● Communicated with customers to identify and resolve outstanding payments● Routinely collaborated with department managers to correct problems and improve services.

● Created schedule for Agents.● Reviewed and audited Agent files for each Listing/ Sale to ensure each document was signed and reviewed by both parties.● Coordinated with co-brokers, title companies, lenders, and third-party vendors● Assisted in meeting preparation, presentations, and special projects as necessary for the brokerage team.● Worked with Marketing Team to create a weekly schedule for active listings● Managed communication with clients and prospective buyers and track all interactions in Sky slope.● Enter Commission/Proceed checks from Agents and Escrow into Broker wolf.● Prepare monthly, quarterly and yearly reports for all agents for accurate bookkeeping and journal entries.

● Maintained up-to-date accounts receivable aging report● Maintained accounts receivable customer files ● Made daily (Customer) collection calls and follow up on, collect and allocate payments.● Collected payment on accounts by sending reminders and communicating with responsible parties ● Posted customer payments, prepared and processed bank deposits ● Prepared and processed check runs each week.● Processed 200-300 invoices weekly, which included entering ● Provided customer service to all vendors daily by answering all phone calls ● Enter expense reports and coding with a cost center and G/L code getting necessary approvals when required.

● Receive, and screen all incoming phone calls to direct them to appropriate personnel ● Provide clerical and administrative support to management ● Provide communication for employees and other divisions of the organization. ● Being well versed with official documentations to prepare letters, memorandums, etc. ● Update appointment diaries and logbooks for scheduling?● Distribute the daily mail and order supplies for all departments● Make labels for products going out for the following day● Enter expense report and coding with a cost center and G/L code getting necessary approvals when required.● Creating purchase order for supplies and receiving Invoice and matching invoice to purchase order

• Maintain up-to-date billing system• Generate and send out invoices• Follow up on, collect and allocate payments• Receive, screen all incoming phone calls and connect them to appropriate personnel• Carry out billing, collection and reporting activities according to specific deadlines• Perform account reconciliations• Maintain up to date accounts receivable sub-ledger system• Monitor customer account details for non-payments, delayed payments and other irregularities• Research and resolve payment discrepancies• Give a warm greeting to all people entering the office premises • Generate age analysis• Review AR aging to ensure compliance• Maintain accounts receivable customer files and records• Follow established procedures for processing receipts, cash etc.• Process credit card payments• Prepare bank deposits• Help out each person who approaches the front desk with a query • Investigate and resolve customer queries• Process adjustments• Develop a recovery system and initiate collection efforts• Communicate with customers via phone, email, mail or personally• Assist with month-end closing-Aging Reports• Collect data and prepare monthly metrics• I worked directly with general manager, office manager, RGA (Return authoritarian), shipping department with Fed-Ex, LTL, Custom Company. • Work with all Sales representative for accounts in their area• Filing, data entry, operating office machinery, (such as fax machines, copy machines, scanners and printers).• Sorting and answering emails; answering phone calls; greeting customers or clients; sorting and delivering mail; preparing outgoing mail; and creating or proofreading documents.• Doing inventory of the whole warehouse or merchandise at the end of the year• Coding office invoices with a Cost center and G/L code.

• Responsible for pulling customer invoice copies from CRDRS program• Assist collectors and adjustors with retrieval or sales orders and purchase orders• Responsible for Daily faxing approximately 1000 invoices, proof of delivery and field service requests to customer• Manage distribution of mail and incoming faxes• Assist department administrative assistant with all duties as assigned• Researching invoices in oracle to verify if they’ve been paid how they’ve been paid.• Responsible for creation of account statements requested by customers. • Collection of past due invoices. • Pull Invoices and research how they have been paid, by pulling the check or credit memo that matches to the invoice.