Understand the prime contract, subcontracts, purchase order agreements, contingency and allowance items
Change Management: · Prepare and review change orders, including time extensions, with the appropriate personnel before submittal to the owner. · Maintain change order log and, upon receipt of executed change orders, distribute documents as required to company and subcontractor field personnel. · Prepare and execute cost control budget adjustments in a timely manner.
Engage in budgeting and controlling costs so the project can be completed within the approved budget.
Write and distribute contracts to subcontractors and vendors based off of bids reviewed and approved by the project team
Identify, prevent, mitigate, and resolve potential claims in a timely basis.
Maintain various project logs, including Contingency, Allowance, Procurement, Change Order, Submittal, and RFI Logs for internal and external shareholders.
Coordinate and review submittals for compliance with the contract documents. Transmit the submittals to the appropriate entities for review and approval, and then distribute the responses to the subcontractor personnel.
Work in partnership with the project team to identify and submit Requests for Information, and then distribute the response to the appropriate personnel.

Anticipate the expectations of internal and/or external customers:· Interact with the owner, subcontractor, and vendor representatives to provide a positive customer experience· Coordinate efforts with various internal support departments to create an efficient and smooth flow of work throughout the company· Coordinate with self-perform divisions to create a cohesive work dynamic
Budget/Cost Control:· Evaluate, and upload budgets for the Southwest Building Division· Generate owner billings and required back-up for project management approval· Balance the project schedule of values and match it to the project budget reports· Process and maintain subcontractor pay applications· Set up and process budget adjustments· Work with the Project Manager regarding receipt of owner funds and release of sub payments · Coordinate all project payables and receivables with Accounting Department· Assign job cost to appropriate project cost codes
Contract Management/Administration:· Track executed subcontracts/supplements, bonds, preliens, lien releases, and joint checks· Track insurance for both General Contractor and Subcontractors· Set up and maintain subcontract change orders (supplements)
Human Resources on the project level:· Enter, track, and review labor/equipment hours· Work with the Human Resources Department regarding employee status changes, transfers, and terminations· Teaching, coaching, and mentoring others regarding existing and new technology or processes as needed· Supervision of secretaries or interns as available on a project-to-project basis
Assist with project close-out and perform duties as required
Generate and audit reports including equipment, labor, material, subcontractor committed cost, and job cost
Set up and maintain standard project files
Distribute and track project correspondence
Notary Public – Maricopa County, Arizona