Reporting to the Victorian Managing Director and National Chief Operating Officer , this role is responsible for executive assistance across the Victorian sites as follows:• First point of contact for Executive Management and Ownership• All communications with external third parties, including clients, committees and local and government bodies• Management and organization of executives including co-ordination of complex executive meetings, Board Meetings and Stakeholder events.• Co-ordination and preparation of all presentation and speech materials, agendas, minutes and actions• Liaising with clients• Travel and itinerary preparation• Project management of major recognition events including: 2 x company events per annum 2 x national events per annum various management events• Secondment as required to HR Department and Marketing DepartmentKey achievements include:• Project management of a firm wide Lean process reviewo Process mapping of key processeso Revitalised procedures to streamline activityo Improved accuracy of data• Organise City of Greater Dandenong Premier Regional Business Awardso 5 breakfasts per year with Gala Dinner each March, including: External nominee attendance, script writing and approval; Prepare Gala run down and speech for MC; Organise invoicing and payment of sponsorship monies.• HR Officer for PA Groupo Development program for PA Groupo Graduate Trainee Legal Secretary Program and rotationo Workforce planning for all legal secretaries to ensure leave cover as requiredo Recruitment and induction

Reporting to Practice Group Head of Commercial Law, Principals and Senior Associates• Liaising with external parties including clients and barristers• Drafting and transcribing various communications including:o Letters of advice to clientso Court documentso Employment contractso Leaseso Tax advice• Preparation of Company Incorporations, Trust and Superannuation Deeds• Preparation of Audit requests/letters• Filing and serving of court documents• Preparation of Powerpoint presentations• Schedule and co-ordinate meetings and appointments• Plan and arrange travel itineraries• Prepare itemized billings each month• Supervision of junior staff• File management including archiving of files

The role was responsible for:• Reconciliation of all bank accounts• Financial month end reporting• Check, verify and process of invoices• Preparation and printing of cheques• Analyse discrepancies and unpaid invoices• Issuing of receipts for paid client invoices• Expense reconciliation• Track and audit petty cash

Key responsibilities included:• Processing payment• Issuing receipts• Daily banking• Track and audit Petty cash• Account reconciliations• Perform filing and general administration tasks