Office Manager/Senior Admin. Assistant / Event CoordinatorHR and Office Manager duties- Recruiting and staffing, set/hold interviews for two companies, maintain ads for available positions, policy development and documentation for the company and employees, maintain administration task, some company bookkeeping, employment and compliance to regulatory concerns and reporting, run business errands for supervisors, manage payroll through QuickBooks, manage customer chargebacks, prepare and train new employees. Help maintain record data for the actual cost of company events end of year, travel locally SCAL workshops when needed, manage back table, and sales assistant, maintain relationship with students during 8 week course, develop/send weekly email templates for students, key holder to open and close office, customer service, billing, and receptionist fill in.Event Coordinator- Strategizing locations, planning for and scheduling company events, booking workshops and trainings events, coordinating hotel banquet/meeting rooms, and lodging, research with Realtor Association Boards for best location geographically, maintain relationship/follow-up with sales manager- reduce pricing, banquet event orders, and contracts, maintain Google calendar daily, record data from office appointments, webinars, Probate Workshops, CPRES events, etc. on their appropriate form. Keep track of all details pertaining to hotel reservations and office appointments. Project the costs during events. Maintain hotel contracts and payment arrangements.

Manage/Run Accounts Receivable (AR), maintained weekly AR reports, collected over $100k per construction project, created invoices on Viewpoint construction software. Interacted with vendors, contractors assisted in creating grants, assisted with bill payments; interacted with vendors, contractors, reviewed contracts for approval Project Coordinator – Prepared files for projects, compared proposals with contracts. Prepared Pre-liens and submitted liens for the county. Prepared Sub Contractor payment estimates for CEO signatures, prepared, and administered insurance certificates, formulated construction contracts. Identified project problems, budgets, and production, created, and maintain job files.

Assisted with developing and managed client profiles and setting appointments, collections, and insurance payments on nAble software, assisted in creating grants, assisted with budgets and annual audits; purchasing; assisted with request for reimbursement; coordinated bill payments; interacted with vendors, contractors, and governmental agencies; reviewed contracts for approval; represents the agency at various mandatory meetings, prepared routine and advance correspondence and reports, created policy and procedures, managed daily bank deposits, managed nonprofit Quickbooks and reconciled. Participated in the development and administration of the office's annual budget; monitored and reported the forecast of funds needed for staffing, equipment, materials, and supplies; monitored and reported expenditures and implements budgetary adjustments. Researched community resources.

Program Coordinator - Created, administered, and implemented the organization's long-term development plan. Prepared budgets, monitored costs, and applied for state and federal grant assistance, developed communication and engagement strategies. Help created fundraising events, communicated with existing and prospective donors, completed, and submitted grant applications, planned events, and consulted with the foundation President to ensure that the development plan is carried out. Directed, managed, and oversaw the activities and operations of the assigned work including all programs associated with in the foundation and business dealings. Developed all operating processes and procedures; processed payroll; assisted and oversaw Human Resources activities included recruitment, and benefits management; managed financial and accounting activities; responsible for all aspects of Board of Directors meetings; coordinated annual audit; oversaw all purchasing; coordinates bill payments; interacts with vendors, contractors and governmental agencies; reviews all contracts for approval; represented the foundation at various mandatory meetings, prepared routine and advance correspondence and reports; supervised administrative staff and other duties as assigned; assisted and helped develop, programs for the underserved community develops and manages federal, state & local grant and other funding applications; coordinates assigned activities with other departments, sister businesses and outside partnering agencies, organizations and the general public; and provides highly responsible and complex administrative support to the Executive Director.

Advocate – Night shift To work in the “Safe Place” directly with homeless women to assist in facilitating their transition to self-sufficiency. Night shift, organize files, clean, wash and dry clothes, watch floor of 50+ women, and advocate.