Michelle Bybee Email & Phone Number

Round Rock, TX, US

Everett, Washington, US

• Maximize Executive’s efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executive's day is organized and productive.
• Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
• Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.).
• Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents.
• Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
• Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs.

• Provided administrative management support to professional staff in the region while directly supporting Central Texas Regional Manager/ CobbFendley Board Member
• Supported Regional Manager acting as the CobbFendley Site Services Manager to $581-million revamp of Austin’s Capitol Complex through Texas Facilities Commission (TFC) by assisting with project deliverables, processing.
• Assisted with Central Texas project deliverables, marketing packages, timesheets/expense reports in accordance with the scheduled due dates/times
• Prioritized & independently managed multiple projects simultaneously with little or no supervision
• Planned offsite events, as well as several onsite team-building activities
• Booked of flights, hotels, car rentals, train tickets, and overseas travel, when needed

Austin, Texas, US

• Provided administrative support to CFO & COO, including copying/scanning, preparing documents, conducting various research projects, clerical and technical duties
• Prioritized & independently managed multiple projects simultaneously with little or no supervision
• Coordinated Human Resources for job postings & descriptions, conducted interviews, and assisted in hiring
• Administrator for DropBox Business account
• Managed move for Executives to newly acquired 2nd suite, including coordinating construction, electricians, data cabling vendors, furniture purchases, and appliance purchases
• Assisted during 2017 ACHC survey for San Antonio & Austin locations

Chicago, Illinois, US

• Provided administrative support to Executive staff, including copying/scanning, preparing documents, conducting various research projects, clerical and technical duties
• Coordinated, scheduled, maintained meetings calendar for 8 busy C-Level Executives
• Prioritized & independently managed multiple projects simultaneously with little or no supervision
• Coordinated Human Resources for incoming employee paperwork, benefits package, background checks, job postings, & on-boarding items
• Acquired 21 meetings with members of Texas State Senate Health & Human Services Committee Chairs & Members, as well as Texas State House Public Health Committee Chairs & Members for Corporate development
• Maintained Corporate Conference calendar, including conference management & booking, as well as acting as main point of contact for Public relations

Austin, Texas, US

• Provided administrative support to Executive staff, including copying/scanning, preparing documents, conducting various research projects, clerical and technical duties
• Coordinated, scheduled, maintained meetings calendar for 4 busy C-Level Executives
• Prioritized & independently managed multiple projects simultaneously with little or no supervision
• Planned offsite Team building & Executive Strategy activities
• Maintained all digital & hard-copy corporate files
• Acted as Accounts Payable, as well as performing as the general Accounting assistant

US

• Provided administrative support to Executive staff, including copying/scanning, preparing documents, conducting various research projects, clerical and technical duties
• Coordinated, scheduled, maintained meetings calendar for CEO & CFO
• Prioritized & independently managed multiple projects simultaneously with little or no supervision
• Planned offsite Summer & Holiday parties, as well as several onsite Team building activities
• Administrator for Corporate Travel Program
• Booked flights, hotels, car rentals, train tickets, and overseas travel, when needed

• Election Day & Early Voting Sites Coordinator
• Election Official Recruiting & Training

Austin, Texas, US

US

Bachelor Of Arts (Ba) With Honors, Anthropology/Latin American Studies

Education record