Michelle Foster Email & Phone Number

Vancouver, Bc, Ca

Burnaby, Bc, Ca

Vancouver, Canada Area

• Executive Team Support: Supporting the executive team, including CEO, CFO, VP Operations, and Chair of Innovate BC’s Board of Directors, to execute organizational priorities.- Coordinating travel, preparing reports, managing calendars and correspondence, as well as planning and executing special events on behalf of CEO and executive team.• Board Relations: Acting as core support to a 15-person Board of Directors, including senior government officials.- Responsible for Board communication, distribution and management of confidential files and coordinating all Board meetings and special functions• Facilities Management: Overseeing all administrative and office functions with one direct report.- With a signing authority of $10,000, responsible for IT, all office purchases, facilities, phone system, maintaining stationery inventory, in-office education, employee onboarding and offboarding, renovations, and workspace configurations and furnishings.• Employee Engagement: Responsible for the planning and execution of events and activities aimed at stimulating employee engagement and fostering corporate culture for a 25-person team.

Vancouver, Canada Area

• Executive support to CEO and Executive Team, which included coordinating internal and external meetings and resolving scheduling conflicts, organizing travel, and booking accommodations; screening CEO and Board Chair email accounts, flagging issues, prioritizing, and responding on their behalf; and preparation of various reports and key documents, such as expense reports, departmental status updates, meeting agendas, and action item summaries.• Board communication and management, such as coordinating and scheduling all board and committee meetings, preparing board package material and drafting meeting minutes; in addition, facilitating communication between Board members, preparing orientation material and managing Board contact and distribution lists.• Office management and HR support, which included overseeing general day-to-day office administration to ensure operations run smoothly; facilities and vendor management, room booking, and internal and external communication systems (i.e. phone systems, Zoom and Microsoft Teams); and responsible for supervising IT support consultants and managing the IT portfolio.

Vancouver, Canada Area

• Oversaw full-scale recruitment processes and worked collaboratively with the general manager, placing ads, screening candidates, scheduling interviews, drafting contracts, and preparing and managing new hire orientation/training schedules.• Managed employee benefits administration and HR filing system, monitored and tracked staff attendance and generated multiple reports, including payroll to serve the executive team.• Managed the Sales Director’s calendar and scheduled appointments, coordinated all meeting and international travel arrangements for the department, processed expense claims and submitted commission reports to payroll. Drafted, edited and prepared internal and external correspondence on sales and business development team’s behalf.• Assisted with events coordination—event set-up, guest registration, crowd management and additional the-scenes administrative and project support.

• Helped the Office Manager with invoice reconciliations and coding, database and records management, HR onboarding, and maintaining the accounts payable filing system.• Organized and planned internal meetings and events; assisted with coordination of board meetings and preparation of board meeting material; created multiple guides and instruction manuals for the office and new hires.• Managed all office supplies and vendors – stationary orders, kitchen supplies; arranged for temporary staff via recruitment agencies when required; and managed, updated and maintained stakeholder contact databases.

Executive Assistant Certificate, Business

Gnvq Advanced Diploma, Communication And Media Studies