Michelle Dolese Email & Phone Number

Lucedale, Ms, Us

Mobile, Alabama

LEASE ADMINISTRATION: Assistance in preparation and Abstraction of lease abstracts, correspondence and all accompanying processes for lease documents including new and renewal lease amendments. Entry, Review and Tracking of all lease agreements and amendments into Yardi Systems. Review and Processing of Monthly Tenant Statements, Entry of Cash Receipts (i.e. Tenant Checks, ACH payments), processing of Gross Sales, Late Fees, and other Accounts Receivable processes. Verify, update, and keep current Tenant Certificates of Insurance and other lease requirements, Maintenance of the Tenant Portal; submission of invitations to new or updated Tenant Contacts, assistance with setting up payment accounts and scheduling Tenant payments through the Portal. MARKETING: All creation of marketing materials, whereas I am responsible for research, design, and creation of Trade, Property and Competition Aerials/Maps, rendering and updating of Site Plans, used to complete the Property Flyers, Offering Memorandums, PFPs, Signage and other promotional items that I am also responsible for designing. Updates to Parent Company and each individual Property’s Social Media pages to include Press Releases, Tenant Spotlights and other pertinent company information.PROPERTY MANAGEMENT: Work directly with the Property Manager on the Maintenance of Tenant Submitted Maintenance Requests as well as Property Maintenance through the Tenant Portal & Yardi Maintenance Platforms, run weekly reporting of outstanding maintenance requests and contact Property Manager and outside Vendors for status updates, Updating of Work Order Status as well as contacting Tenant’s with said updates. Assist the Property Manager to review hours of Maintenance jobs worked as well as review of invoices for materials for the creation of all Property Maintenance Invoices to be billed back to the respective properties for work completed. Verify, update, and keep current Tenant HVAC Service Contracts.

Gulf Coast

Lucedale, Mississippi

Mobile, Alabama Area

My responsibilities include all creation and management of all marketing materials, whereas I am responsible for research, design, and creation of Trade, Property and Competition Aerials/Maps as well as Site Plans and analysis of demographics. These items are then used to complete the Property Flyers, Offering Memorandums, and Property Tour Books for the firm, that I am also responsible for formatting. Data entry and updates of the company website, including Broker Bios, Contact Information, Property Flyers, Press Releases, and other pertinent company information. Entering and Updating Property Listings to marketing agencies such as Costar, LoopNet and Xceligent.Review and Tracking of all agreements and deals to create broker invoicing and maintain current information regarding accounts payable and pending items on outstanding deals. On the managing side, I handle the day to day needs of the company, such as accounts payable and receivable, creation and maintenance of all company databases, annual Leasing and Sales reporting, contact and distribution lists, social media maintenance and updates, company forms and template management as well as any other administrative and logistical support as needed.

Mobile, Alabama

Responsible for ensuring all commission invoices are approved and given to Accountant for payment. Including deal input into Dealio along with monthly review of Aging Reports.Entry of Broker Expenses into PeopleSoft for review and paymentSubmission of monthly Market wins.Create and update of Property Brochures using InDesign and/or PowerPoint; Adding to company website, CoStar & LoopNet. Email blasting of Property Brochures through Client First as well as updating and maintaining accuracy of email blast lists

New Orleans, La

Responsible for ensuring all commission invoices are approved and given to Property Accountant for payment. Including input into Dealio. Verify, update, and keep current Tenant Insurance.Prepare Monthly and quarterly Leasing Reports.Assist in preparation of monthly, quarterly and annual operations reporting as well as Business Plan, Management Audit and Compliance Excellence Program.Compose and maintain Vendor Contracts & Amendments (compose contracts, determine and verify insurance requirements are met, Scope of work included in contract and within budget, ensure contracts are signed. Prepare lease abstracts and all accompanying process for lease documents including new and renewal lease amendment while tracking and maintaining critical Lease dates. Maintain communication with tenants regarding lease changes, steps or other pertinent lease information which is prepared with first of the month RB Facsimile Reports, RB Comparison Reports and Lease Expiration Reports.Work with Leasing Broker in the preparation and setup of prospect tours of leasable spaces.Work with Leasing Broker to design, create and order marketing materials.

Greater New Orleans Area

Work order billing of all tenant billable requests (Accounts Receivable) using 360 and JDE programs monthly. Provide billing re-classing to Regional Accounting Department on the 1st of every month. Verify, update, keep current Tenant and Vendor Insurance Requirements. Contact repair services for all office equipment when necessary. Remain in regular contact with maintenance staff to ensure the lobby, elevators, exterior, flower beds, etc. are clean. Ensure compliance level of management audit is maintained annually. Assist engineering staff in preparation of annual Operations Audit. Assist team members with budget preparation for the property. Maintain and Update Tenant, Vendor and Management Contacts in all building systems. Create and send out Building Memos and Advisories. Maintain emergency information for buildings (persons in need of assistance, Fire Wardens, employee schedule, RingClear lists, etc.). Work directly with Building Engineers to schedule and enter Building and Tenant maintenance in building work order system.Work directly with building Janitorial vendor to schedule and enter Building and Tenant cleaning services in building work order system, obtain quotes for requested work (if for Building - verify amount is within Budget, if for Tenant submit to authorized tenant for cost approval), add financial information to work order and create Purchase Order for payment. Schedule and Organize all Tenant Events, Work Order requests, Auditorium Bookings, and Moves. review, update and revise as necessary all Building forms and coordinate distribution of updates or revisions to tenants. Manage Vendor Contracts & Amendment(create contracts, verify insurance requirements are met, Scope of work included in contract and within budget, ensure contracts are signed, ensure responsible contract forms are signed by vendors, SDS Sheets are filled out.

Greater New Orleans Area

Temp for hire administrative work.Worked as Office Manager for Psychiatric Office, Richard Roniger, MD during employed Office Manager maternity leave: Scheduled and updated patient, deposition (legal) and drug representative appointments. Requested and approved prescription refills with patient pharmacies. Ensured, verified, and calculated patient insurance coverage and co-pays. Processed patient and insurance provider payment (credit card, cash and check) and balanced books daily. Created, maintained and updated patient files.

Greater New Orleans Area

Worked for CLEAResult Consulting as a Temp through Office Team for 1 year. While at CLEAResult I performed the following: Evaluate and review applications from participants for program enrollment, process eligibility requirements for deemed savings energy efficient measures, process incentive invoice requests, manage status of incentive payments by utility and accounts payable. Implementation support to field staff and utility customers in both the residential and commercial market sector. Created/updated program forms, assisted with proposal writing, ensure contractor paperwork for programs remained current (insurance certificates and licensing), assisted in managing paperwork for programs in other regions, weekly and monthly reporting.

Greater New Orleans Area

New Employee interviews and hiring, fingerprinting, and testing, security screener at Port of New Orleans Cruise Ship Terminal.