Michelle P. Email & Phone Number

Holiday, Fl, Us

St Augustine, Florida, United States

Tarpon Springs, Florida, United States

Responsible for full cycle GovCon accounting management through month end for a minority owned SDVOSB SBA 8(a) Certified federal government contractor. Reconciled general ledger, bank/credit card accounts, prepaids, revenue recognition, fixed asset schedules, PTO, short/long-term liabilities, and closing journal entries. Profit and loss and balance sheet financial preparation. Project related budget vs actual reporting. Setting up new customers, contracts by CLIN/SLIN, service items, LCATs, and material in QuickBooks Desktop Enterprise. Prepared accounting system to accumulate costs for compliance with DCAA and FAR requirements on government contracts per FAR 53.209-1(f). Attended DCAA Pre-Award Survey (SF1408). Prepared indirect rate schedules using ICAT. Migration and maintenance of various software. Accounts payable responsibilities included issuing purchase orders, processing vendor invoices via BILL.com, and maintaining vendor relationships. Processing expense reports via Expensify and BILL.com. Accounts receivable responsibilities included weekly/monthly customer invoicing for material, labor, travel, maintenance contracts, staff augmentation and progress invoicing. Job costing, certified payroll reports. Involvement with sales quotes, government contract review, and pre-booking process. Contract review to identify WAWF/customer instructions and nuances for invoicing. Worked with various internal departments and contracting officers to discuss contracts and invoicing issues. Worked with PMO to gather necessary documentation required for customer invoicing. Processed all customer invoices via email or customer/government portals. Follow up with customers for outstanding invoice payments. Applying customer payments. Cash flow forecasting.Human resources responsibilities included bi-weekly and bi-monthly payroll processing and recording. Onboarding/offboarding employees, workers compensation audits, time sheet reconciliations.

St. Petersburg, Fl

Responsible for accounting management and service support for 6 security/installation technicians. Responsible for full cycle accounting through month end close. Profit and loss statements, balance sheets, accounts payable, accounts receivable, weekly payroll, monthly general ledger reconciliation including multiple bank/credit card accounts, and journal entries. Issuing purchase orders, job costing, progress billing, weekly customer invoicing. Human resources, workers compensation, time sheet reconciliation.

Clearwater, Fl

Recruited by 3 business partners to independently create and implement all administrative policies and procedures to start up and maintain a 25 employee multi-location LLC. Set up QuickBooks company file and chart of accounts from scratch. Responsible for full cycle accounting, all facets of office management, administration and internal support for 15 prominent account executives covering Tampa Bay, Southwest, Central and Southeast Florida. Established business credit guidelines, with customers as well as vendors, and maintained banking relationships. Researched and established relationships for healthcare benefits, 401(k), and workers compensation.

Tampa/St. Petersburg, Florida Area

Responsible for office administration and internal support to 5 top markets and 20 prominent Auto Mart and Auto Mercado account executives covering Tampa Bay, Southwest, Central, Southeast Florida, and Norfolk, VA. Interim backup office manager as needed. Trained personnel in the utilization of Microsoft Windows/Office Suites, and various proprietary software. Performed weeklong instructional group and individual training using JD Edwards EnterpriseOne software for 6 consolidated billing offices along with the company billing and collection policies and procedures throughout the US. Interviewed, hired, trained, and mentored office mangers within the SE Region of the US. Rose to the top of the company with the lowest bad debt ratios of any office manager in the country for Cox Auto Mart at less than 3% during a 5-year tenure. Assigned various projects to clean up accounts receivable in struggling markets within the South-East region and successfully maintained an average under 3% over 61 days within 3-6 months. Created and implemented a model for billing/collection procedures that was adopted companywide within Cox Auto Mart. Successfully pursued, filed, and collected small claims court cases reducing overall receivables from 3% annual revenue outstanding to 1.5% and maintained that level consistently. Developed, organized, and created a 136-page user training procedure manual for JD Edwards EnterpriseOne which was deployed to 6 consolidated billing offices after initial hands on instructional training.

Advanced Office Specialist

Quickbooks / Bookkeeping Specialist

Certified Computer/Network Support Technician, Computers, 4.0