Administrative Coordinator
CurrentPerforms administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.Prepares and records administrative records including federal and state grant applications, reports and claims; assures necessary documents, forms and materials are accurate and available for administrative decision making.Maintains and monitors assigned division’s operating budget on a daily basis.Prepares budgets, billings, account statements, invoices, vouchers and vendor contracts, as well as, forms, surveys and correspondence.Prepares letters, memos, forms, records and other related correspondence including spreadsheets forfinancial analysis.Processes account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.Monitors, verifies, enters and maintains timesheets; processes attendance records and payroll for staff members of assigned division.Orders, tracks and maintains inventory records including office and program supplies and off-site storage facilities. Receives incoming requests and provides support and assistance appropriate to skills level.Interacts with outside agencies and organizations to conduct business.Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
