• Acts as a liaison and coordinates administrative activities between field management, customers, vendors, and subcontractors.• Manages the accuracy of invoices entry in the company accounting software and other related accounts payable items.• Manages reception services such us answering phone calls, taking and distributes incoming regular or electronic mail and coordinate to the correct department.• Interacts in person, via phone and correspondence with Project team members.• Reviews and enters data of employee timesheets for payroll purposes.• Saves and maintains data in company system.• Establishes and maintains project tracker tool and ensures project schedules is up to date.• Manages and confirms project schedules with the subcontractors or vendors.• Managed the bills entry in the accounting software.• Issues purchase orders to the subcontractors and requesting purchase orders from the customers.• Provides administrative supports to the field team including document preparation and professional correspondence to start the project or work orders.• Assists human resources with hiring and orientation process.• Assists safety team in administration duties such as filing systems, record and prepare minutes of meetings.• Serves as the point of contact for office maintenance, mailing, shipping, supplies, equipment, and errands.• Set up and maintain manual and computerized information filing systems.• Determine and establish office procedures.

* Collaborates with the Public Relations Officer (PRO) and government officials to process visas for all 240+ employees in the Arab Emirates such as visas for visitors, work permits, renewals and cancellations* Provides onboarding orientations and offboarding sessions to more than 10 employees per month* Collecting and submitting payroll inputs for every month (bank account changes, new joiners and end-of-term employees) where accuracy of data is essen* Creates and distributes documents such as certificates, memorandums, addendums, and holiday announcements, as well as employee verification requests.* Managed employment records and personal data of current and former employees with strict confidentiality.* Mentored and guided the deployed interns for office and HR administration.* Generates reports related to HR operations such as attrition rate, diversity rate, budget allocation and employee quarterly awards reports.* Provides HR support and guidance to employees with efficient and effective explanations of policies and procedures.

Administrative• Directly reporting to the Managing Director. Perform general clerical duties to ensure the staff can communicate and work efficiently which involves answering phone calls, greeting visitors, distributing mail, and preparing communications.• Management and renewal of trade license, tenancy contract, P.O. Box, Ejari, and etc.• Prepares and disseminate documents such as letters, memorandum, addendum and reports• Maintains employee & client database of the company and perform other tasks that may be assigned from time to timeAccounting& Procurement• VAT Filing, VAT Report generation, Tax Invoices issuance.• Prepares and arranges documents and Tax Invoices for shipment. Keep well organized records of contracts and invoices• Search for new suppliers and negotiate best prices.Recruitment• Fixing CV/Resumes of the candidate in more competitive format.• Review applicants to evaluate if they meet the position requirements.• Screen, interview, and short-list potential candidates.• Provides advice to the candidates, including how to improve their CV according to their expertise and experience.

Responsible for the effective delivery of administrative and secretarial services to the Vice President for Operations.➢ Acted as liaison between the Office of the Vice President for Operations and other corporate and satellite departments/divisions. Greeted visitors entering the office, determined the nature and purpose of visit, and verifying the urgency and importance of their agenda.➢ Maintains calendar for Vice President for Operations through proper scheduling of appointments and coordination of activities. ➢ Develop and maintain alert system for upcoming deadlines on incoming requests, projects, and events. (this is maximizing the Apple i Calendar)➢ Makes necessary arrangements for conferences, workshops and other events the Vice President for Operations will be attending / participating.➢ Manage personal and business travel arrangements (Internationally or locally) and process the travel expenses and reimbursements. ➢ Records and sorts incoming and outgoing documents.➢ Handles incoming & outgoing phone calls and follow-ups required information by the VP for Operations. ➢ Reviews documents, reports, status updates, and presentations submitted to the VPO for data accuracy, completeness, and timeliness and discusses recommended revisions and corrections (as directed by VPO) to the concerned personnel.➢ Drafting the results of Department Heads and Manager’s Performance Evaluation for approval of the VPO.➢ Prepares logistic requirements for meetings and records/transcribes minutes.➢ Safe-keeps records and files of the Vice President for Operations.➢ Maintains strict confidentiality of all verbal and written transactions in the company.➢ Recommends policies and procedures as they relate to internal support and clerical activities.

Ensures the proper accommodation and transmission of incoming and outgoing company communications and performs the timely and effective delivery of reception and secretarial services➢ Receives and accommodates company visitors and attends to general inquiries from internal and external customers (Prepares coffee/tea if necesssary)➢ Handles and logs all incoming and outgoing calls, fax and telegram transmissions, photocopying and mimeo requests.➢ Takes dictation, drafts letter/correspondences as may be required and routes memo and other correspondences as needed on a timely manner.➢ Coordinates with sister companies in handling day-to-day transactions and relaying messages to concerned personnel/department➢ Maintains office budget and records of the company. (Telephone, Internet, Office Supplies, other equipment needed)➢ Update Company Directory – Contacts, Suppliers, etc➢ Perform other tasks that may be assigned from time to time➢ Recommends policies and procedures as they relate to internal support and clerical activities.➢ Maintains Office Cleanliness (VIP rooms, Conference rooms, Comfort rooms, Training room)