Malahat Mammadova Email & Phone Number

Baku, Az

Doha, Qatar

Supported HR Manager with mobilization project during a pandemic. Supported HR Business Partners in executing annual HR Processes. Provided input to HR Policies, Processes, and Procedures. Liaised with other departments or functions (Finance, HSE, IT, Aviation, etc. Assisted in ad-hoc HR projects. .) Interfacing across the whole HR team as well as supporting the organization. Coordinated and supported employee onboarding/offboarding. Responded to employees’ HR-related inquiries/requests and assisted promptly. Coordinated changes to employee terms i.e. promotion letters, department moves, etc. Responsible for preparing HR documents (i.e. employment contracts, contract addendums). Maintained records of personnel-related data (payroll, personal information, leaves, etc.) in databases and on paper (where required) and ensured all employment requirements were met.Processed payroll changes (e.g. new hires, terminations, salary and allowance changes). Addressed issues and questions regarding payroll from employees. Gathered timesheets from employees and updated absences in the Anael Payroll system. Calculated monthly salary payouts incorporating overtime, deductions, etc. in compliance with HR Policies and Procedures in the ANAEL Payroll system. Distributed electronic payslips via the PeopleDoc system.

Doha, Qatar

HR SERVICES: Responsible for facilitating employee onboarding and offboarding; preparing HR documents such as offer Letters, contracts, bank, and other letters on employees’ requests; conducting HR Orientations, arranging medical clearances, releasing organizational announcements; assisting with QG Secondment. Responsible for checking, recording, and tracking all invoices, expenses, and payment requests, updating employees’ Cost Centers using the SAP system, updating employees’ data, and eliminating positions using the SAP system. Processing and following up on monthly payroll. Participating in analyzing and implementing merit budgets. RECRUITMENT: Assisted with recruitment activities, scheduled & supported interview processes, sorted out the applications, and posted new positions. TRAINING: Coordinated and organized all COP training and workshops and facilitated the provision of training and development opportunities. ACHIEVEMENTS: Implemented a new Employee Performance Management Assistance system. Created and handled a new online filing (Live Link) process. Updated and improved the new HR webpage.: Developed 2011-2012 COP training plan. Participated in career fair events and created a new database. Worked on planned Qatarization hiring target.

Doha, Qatar

Managed employee documentation and onboarding processes.Handled finance support tasks and coordinated travel arrangements.Issued business visas and resident permits.

Baku City, Baku Ekonomic Zone, Azerbaijan

HR SERVICES: Responsible for maintaining employee records, assisting in the recruitment process, updating employee database information, and tracking vacations, working hours, and overtime. Arranging pre-employment medical checkups, handling Employee queries, and generating staff movement reports.TRAINING: Coordinating & scheduling all training courses, arranging classroom setups and safety inductions. Implementing and maintaining training documents/ materials. Assisting with visa/police registration /invitation letter, group dinner, city tour, stationery, accommodation, pick up, coffee breaks, and other arrangements. TRAVEL: Focal point for getting invitation letters, police registration, visa, airport picks, transportation, and accommodation. Responsible for tracking and checking all travel invoices; creating Local Purchase Orders & travel request forms; and preparing Travel Request reports.ACHIEVEMENTS: Implemented an efficient conference room booking system.Office Administrator/Housing Coordinator (Oct 2003 – Nov 2005) Responsible for: Hotel/staff house bookings; airport pick-ups, and flight reservations. Holding inventory control of the apartments, and maintaining records such as resident files, leases, contracts, and other legal documents. Coordinating with landlords to ensure that they meet their legal obligations to provide safe and habitable housing to tenants... Training arrangements; Personal shipment/staff movement. Purchasing stationary and other office inventory and arranging pre-employment medical checkups. ACHIEVEMENT: Built and maintained databases in a professional, timely, and accurate manner. Receptionist (July 2003 – Oct 2003)Responsible for the reception area, office inventory, stationery, cleaning staff, and catering. Leisure Centre bookings extensions & terminations of the Membership Providing employees with cell phones and local numbers, activating/closing international lines & roaming service. Phone list updating.

Baku City, Baku Ekonomic Zone, Azerbaijan

Managed guest services and hotel reservations.Handled reception duties and communication management.

Diploma Of Education, Diploma In Human Resources Practice

Bachelor, English Language And Literature