Process owner billings (A/R), subcontractor pay applications (A/P), and misc. invoices (A/P); set up and track job budgets; job file set up & coordination; insurance & bond processing; payroll reporting; community philanthropy. Read owner contract & subcontractor agreements to extract pertinent accounting information for all billing systems, worksheets and file set¬up. Accountable for complying with all period end closing schedules and financial reporting deadlines.

Office Manager (six month contract) with full-time opportunity in Project Accounting (Transitioned - 11/2013). Performed office administrative functions including incoming/outgoing mail, office supply management/inventory and general correspondence. Actively trained for full-time Project Accountant role; participated in Project Accounting functions including coding invoices, quality control (QC) and supporting both subcontractor payment applications and owner payment applications.

Responsible for all AR, managing over 2000 customer accounts, processing high volume invoices, monitoring collections for non-payments, processing & applying bank wire, check and bank card payments, posting bank deposits, performing daily cash reconciliation and preparing quarterly sales tax reports. Assisted, as needed, with AP including entering invoices, posting payments, invoice/statement reconciliations, and tracking & posting all bank transactions. Assisted, as needed, with period end close including reconciling AR, reconciling balance sheet accounts, and year- end 1099s. Performed other ad hoc administrative and HR duties as needed.

Responsible for full-cycle bookkeeping, responsibilities included AR, AP and GL. Worked with CPA to correct books to reflect accurate financial statements including auditing all AR, AP, asset and liability accounts. Updated office policies and procedures to organize office, streamline procedures, and capture all costs for accurate profit reporting. Worked with marketing coordinator on generating new leads, encouraging repeat business and maintaining a strong presence in the community. Created in-house marketing campaigns, including designing and formatting e-mail newsletters and announcements.

Responsible for all company accounting: responsibilities included AR, AP and GL. Closed monthly financials, and organized data for monthly, quarterly and year-end financial reports. Worked with CPA on all period closings and tax return preparations. Maintained, invoiced, and collected over 2000 customer credit accounts. Managed insurance administration, payroll, and human resources. Compiled all financial reports for company accountant to prepare year end taxes. Maintained office and filing systems, including ordering supplies and archiving records. Worked with operations manager on website database creation, maintenance, and uploading.

Responsible for maintaining office and filing systems, ordering supplies, routing all incoming mail, and processing outgoing mail for both regular and express delivery. Maintained contract logs, managed fleet inventory, and created vendor files. Assisted Office Manager in maintaining human resource files and benefit administration. Lowered accounts receivables' aging from an average of over 90 days to less than 60 days on service and inspection accounts. Coded and entered accounts payable including job costing and statement reconciliations. Set up, invoiced, and collected service and inspection jobs. Answered 4 incoming phone lines.

Responsible for all accounts receivable and accounts payable. Compiled and organized weekly cash and financial reports for Vice Presidents. Maintained office and filing systems, including ordering supplies and routing all incoming mail. Provided excellent customer service by entering orders, processing shipping documents, maintaining guarantee and refund databases, and issuing refunds. Prepared vendor, customer, and interoffice correspondence. Assisted the Vice President of Sales & Marketing in the compilation of new prospect databases and the distribution of bulk mailings for various marketing promotions. Answered 5 incoming phone lines.

Responsible for accounts payable, human resources, and insurance administration. Compiled and organized data for monthly, quarterly and year-end financial reports to company accountant. Accounts Receivables/Warranty Claim Manager: Implemented new policies and procedures to maintain accurate receivables reporting for three divisions. Eliminated $40,000 in aged receivables and outstanding warranty claims within 4 months. Created comprehensive reference manual for warranty claim policies and procedures to ensure prompt payment. Handled client correspondence for both customer service and accounts receivable. Responsible for all Accounts Receivable: Controlled and accurately maintained 300 accounts. Organized and managed warranty claims for 82 manufacturers.

Coordinated President's correspondence, calendar, and travel itineraries. Aided in procurement of sales leads including assisting in writing ad copy. Assisted in creation of sales tools including business prospectus, advertising manuals, and welcome packages. Handled all HR responsibilities, including new hire orientation, maintained tax documentation, and benefits administration. Answer 8 incoming telephone lines. Responsible for all office accountability. Created and generated monthly and quarterly reports, budgets, and expense reports