Millicent Ouma Email and Phone Number

● Spearheaded and maintained a functional supply chain management system, ensuring that operational functions are established and maintained in accordance with ACCA policies and procedures● Ensured timely and appropriate establishment of all logistics infrastructure and associated operating, management and monitoring systems● Was in charge of fleet management ensuring all operations were in line with ACCA standards including appropriate allocation, safe use, timely maintenance and servicing● Oversaw receiving, warehousing, distribution and maintenance operations systems, ensuring efficient coordination and timely delivery of supplies in support of all departments, and managed on-site and off-site storage● Managed internal controls and security system to ensure safeguarding of all organization’s assets, including asset tagging, insurance coverage and disposals according to policies and procedures● Led in purchasing materials, planning inventory and overseeing warehouse efficiency and ensured accurate record keeping of all transactions● Maintained and managed relationships with key vendors and consultants through developing TORs to manage procurement and delivery of services● Developed, reviewed and improved policies, procedures, processes and best practices across the organization to improve operational performance● Was in charge of security management keeping organization’s safety plans up-to-date and ensuring that all field staff were fully briefed on all aspects of security, social and local conditions

● Managed 30+ employees in a decentralized system, providing leadership, training and guidance to ensure that operating policy standards and procedures were strictly adhered to● Facilities Management – Oversaw selection, acquisition, operations and maintenance of the Nairobi office physical spaces and all office equipment to meet work demands● Ensured compliance by filing and updating the filing of regulatory documents in compliance with government laws and regulations● Directed all procurement aspects of procure to pay cycle from generating purchase requests to invoicing, and ensured quality assurance of goods and services procured for use in the organization● Developed and operationalized an orientation pack for UK staff, oversaw necessary travel requirements, and conducted security briefings before traveling and upon arrival● During system change to SAP, successfully led in ensuring that all stakeholders were fully briefed and all staff trained to implement the new system.● Liaised with IT staff to assess current systems to ensure productivity, improve system design and plan for any modifications in the workflow and ensured successful implementation● Coordinated with the head office for joint system integration and to standardize processes between UK and country offices across Sub-Saharan Africa ● Promoted understanding of organization values, integrity, mission, ethos, strategy, policies and processes by all staff through continuous staff training, mentoring, guidance, debriefs and advice● Planned and coordinated section meetings to review relevant reports and operational recommendations for system improvements and other continuous improvement strategies

● Developed close collaboration with several project teams to facilitate and direct the procurement of complex and high value supplies for projects with high budgets of over USD 100 million each● Attended work plans of over 10 projects and gave guidance on budgeting contributions by ensuring projects capture realistic market prices during budgeting process● Managed and oversaw the performance of 6 team members in the procurement section, providing training, guidance, coaching and motivated them through frequent delegation of duties● Maintained organization asset register ensuring all movable assets, within the stipulated threshold are captured● Led in projection of stock levels by monitoring the stores management database system, to ensure no stock-outs and no dead stock

Held a pivotal role in the organization and was responsible for providing leadership, direction and oversight over supply chain functions that include procurement, inventory, warehouse, distribution and fleet management to effectively and efficiently support the core business to improve the bottom line. Developed supply chain systems, strategies, policies and procedures, and ensured proper application and compliance.