Minda P. Email & Phone Number

United States

Houston, Texas, United States

Assistant to Real Estate Broker•Oversaw listing management to include MLS input and updates, paperwork, marketing, activity reports, deadlines, etc.• Managed invoice reimbursements, bill pay and CDA requests.• Prepared marketing presentations, mailers and flyers.•Scheduled appointments including but not limited to property showings, photographers, inspections and buyer walk throughs.•Prepared listing documents, contracts and other addenda as deemed necessary.•Liaison between broker, clients and the Title Company from contract to close.•Communicated with all parties throughout the transaction regarding important dates, missing documents, file compliance status, etc.•Assisted broker with calendar management, daily responsibilities and personal errands and CRM updates.

Houston, Texas, United States

•Sales by face-to-face presentations, telemarketing, group presentations and professional referrals.•Toured potential customers and their families.•Maintained regular contact with existing leads and prospects.• Tracked internal sales with the use of computerized lead software system (YARDI).• Coordinated with Marketing Director and Executive Director for lease signings and move-in dates.•Managed apartment modifications between the residents and the building Engineer and Maintenance Director.•Attended and participated in Make Ready meetings.•Facilitated a smooth transition between sales and move-in.

•Managed the Woodway Campus Bookstore .•Assisted in coordinating all of the Atrium and Second City events to include scheduling set up, and working with the marketing team.• Managed/created the monthly calendar for the Welcome Team (150 members) and Atrium volunteers (60 members).•Operator (answered switchboard for all 6 campuses).•Assisted all visitors, directed deliveries, maintained organization of the welcome desk information.•Managed the Atrium information screens with weekly updates.

Houston, Texas, United States

•Point of contact for all facilities management issues including; office relocation to new space and subsequent expansion, inner office construction, furniture and equipment delivery, vendor, and contractor relations, troubleshooting equipment issues, submitting service requests to property management, and ensuring the requests were completed in a timely manner. • Served as the liaison to corporate operations by preparing monthly reports and addressing issues requiring immediate attention and resolve.•Coordinated and facilitated the onboarding of new employees; set up their work area and IT equipment, prepared new hire packets, arranged badge access and conducted orientation.• Provided executive-level administrative support to the President and Sr. Vice President including; coordinated travel (business & personal), prepared monthly expense reports via Infor Expense system, managed health benefits and claims of each executive and his family, handled confidential business and personal matters, prepared, and composed meeting materials, agenda items and presentations.•Arranged corporate luncheons and professionally catered parties.•Ordered and maintained office and kitchen supplies as well as marketing presentation materials.•Managed the front desk, greeted guests, maintained the conference rooms, and answered multiple incoming lines.

Houston, Texas, United States

•Reconciled open Purchase Orders with daily delivery log.•Generated new Purchase Orders.•Maintained certifications for parts/equipment delivered and input into Syteline.•Managed the project of updating approved vendor files and obtaining API required documents.•Acted as backup receptionist.

•Provided general administrative support (typing, filing, scanning, ordering supplies, preparing documents).•Staff onboarding and offboarding (ordered computer hardware, GID accounts, access to Livelink).• Coordinated office space for the team and submitted office move requests.•Organized team meetings (scheduled conference rooms, catering).•Coordinated large onsite and offsite conferences.•Booked domestic and international travel.