Transport residents to/from hospital, medical appointments, errands, lab, bank etc. Manage transportation schedule and appointments. Load, secure and transport residents in wheelchairs and walkers to appointments. Ensure residents are safe and secure during transport. Assist residents moving in and out of new facilities. Assist residents wandering the halls or having mobility issues. Transport labs to the hospital, pick up/drop off prescriptions, 60 day doctors orders and miscellaneous items. Keep proper pandemic items stocked for entry into the facility and monitor incoming traffic to ensure compliance with facility rules. Answer phones, sort, deliver and forward mail. Deliver newspapers daily to residents. Ensure copies of master documents are stocked at all times. Make daily bank deposits and order office supplies for office and nursing staff. Assist Activities Director and DON when requested. Multiple miscellaneous administrative tasks as requested.

Provide Administrative and Billing support to the President & CEO. Responsible for A/P, A/R, administrative and other duties as assigned. Answer and screen phone calls, create welcome bags for new residents/businesses, attend meetings and take minutes, attend ribbon cuttings and clean up projects in QuickBooks and Growthzone.

Responsible for assisting the Regulatory Project Manager, CFO and President to ensure that day-to-day administrative/corporate operations of the company were met. Scheduled and coordinated meetings, calls, travel arrangements, trade show arrangements and other events. Prepared routine correspondence; such as memos, emails and reports. Generated weekly expense reports, communicated with vendors and suppliers, received visitors, guests and vendors on site. Ensured team members received efficient communication and facilitated needed responses.

Assisted with Electronic Logging Device (ELD) training and overseeing and monitoring the ELD back-office software. Provided support to drivers with questions regarding Hours of Service. Assisted the DOT team with truck and trailer registrations, permitting and licensing. Prepared paperwork required for new and used equipment. Assisted the DOT Compliance Manager with the maintenance of a variety of spreadsheets, databases, and reports to help track DOT compliance and ensure proper maintenance and implementation.

Managed and oversaw operations, maintenance, administration, and general upkeep of residential communities. Direct collection of monthly rental fees and deposits. Inspected grounds and facilities routinely to determine necessity of repairs or maintenance. Acted as a liaison between corporate headquarters and various vendors. Met with prospective tenants to showed properties and explained terms of occupancy. Maintained records of sales, rental or usage activity, special permits issued, maintenance and operating costs, or property availability.

Fulfilled several roles for two facilities. Responsible for administration, bookkeeping, compliance management and human resources. Developed, implemented and managed organizational procedures and systems for office personnel. Pre-screened and interviewed potential employees and processed new hire paperwork. Processed weekly payroll for 10-15 employees, maintained employee personnel files and reported new hires to state and federal agencies. Developed job descriptions and generated new hire employment offer letters. Responsible for child support garnishments, workers compensation, and unemployment. Compliance management for R2, OSHA 18001 & ISO 14001 standards consisted of attending R2 webinars, reviewing training modules to assist with establishing policies, documents controls, procedures, training, records management and import/export legal requirements. Modified and managed Environmental, Health and Safety Management System (EHSMS) to comply with current industry operating standards and monitor safety practices for continual improvement. Responsible for A/P, A/R with QuickBooks, processed monthly and quarterly tax reports, including monthly P & L and generated state and city tax payments. Assisted in warehouse loading/unloading shipping containers, inspected containers for damage, recorded weights, labeled boxes prior to shipment, prepared settlement reports for vendors/customers and created invoices. Answered phone lines.

Provided purchasing, accounting and human resource support to the Office Manager. Created purchase orders for raw materials, hardware, supplies and machine maintenance. Reviewed inventory levels and forecasted amount of material required for customer jobs. Interacted with suppliers daily to obtain delivery dates, delivery schedule changes and tracked the status of open orders. Developed and executed purchasing strategies for continual improvement. Reviewed deliveries against orders for accuracy and communicated discrepancies with suppliers and internal staff regarding damaged goods and incorrect deliveries. Assisted with A/R, processed credit card payments, check deposit verification, collected and allocated payments and monitored customer accounts. Assisted with employee relations and human resource duties. Managed and tracked internal job postings and internal Corporate communication. Collaborated with employment agencies for staffing needs. Organized monthly and quarterly fundraisers for cancer awareness and special events. Arranged meetings, employee training, maintained calendars and attended multiple weekly meetings.

Fulfilled multiple roles and provided extensive support for two companies. Coordinated field activities, maintained area work schedules for field personnel, tracked and recorded job progression, ensured daily service reports (DSR) and job safety analysis (JSA) were submitted correctly and on time. Managed customer work orders, validated all billable/non-billable time and parts. Ordered and maintained employee uniforms. Issued purchase and sales orders, set up and maintained new customers and vendor management. Received deliveries/product, inventory management, applied adjustments/credits as needed and verified sales order fulfillment. Worked with Sourcing Specialist to develop comprehensive pricing and supplier database. Assisted in warehouse set-up, bar code system, beta testing of inventory software and prepared shipments. Managed fleet accounts, ordered fuel and maintenance cards, processed registration renewals, scheduled and approved vehicle repairs. Coordinated vehicle sales, tracked employee vehicle usage, maintained fleet spreadsheets and managed multiple fleet programs. Monitored employee training to ensure all training was current and up to date per OSHA standards. Maintained extensive safety matrix and client specific documents and requirements. Rolled out new safety programs for safety compliance and improvement. Created monthly safety reports and quarterly OSHA reports. Managed quarterly, new hire and random drug testing for employees. Managed multiple online safety programs and fulfilled requirements. Responsible for A/P, A/R, processed expense reports, made travel arrangements, maintained office supplies, managed sales and training materials for both companies, ordered business cards and prepared sales binders for presentations. Assisted with marketing materials. Answered phones for both companies.

Provided administrative support to the President and Vice President for two companies. Responsible for A/P, A/R, administrative and human resource duties. Processed weekly payroll for 25-35 employees, pre-screened and interviewed potential employees, employment verifications, processed new hire packets, handled workers compensation claims and managed health benefits. Managed employee personnel files and termination paperwork. Responsible for OTR/DOT driver packets, fleet cards, ran MVR and background checks. Performed reference verification, reviewed driver logs, managed mileage spreadsheets and assisted with audit preparation. Answered phone lines for both companies.