Minnie L. Ortegon work email
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Minnie L. Ortegon personal email
Dedicated Sr. Executive Assistant with a proven relationship cultivation, organizational optimization, and project coordination track record. I have been the primary contact between C-Level Executives and employees in Fortune 500 technology companies. My expertise in streamlining processes, enhancing operational efficiencies, and optimizing workflows has been crucial to driving successful outcomes for executive leadership teams. As a seasoned leader, I conduct meetings with meticulous attention to detail and take initiatives that significantly bolster C-Level Executive support. Renowned for building trusting partnerships, I am passionate about achieving milestones and enhancing executive operations.Key Skills: Executive Support | Calendar Management | Travel Scheduling (Domestic & International) | Data Analysis & Reporting | Relationship Management | Meeting Coordination | Risk Assessment | Confidentiality Management | Office Management | Administrative Expertise | Team Collaboration | Project Management | Executive Communication | Multitasking | Workflow Optimization | Remote Collaboration Tools | Document Preparation | Professional Correspondence | Task Delegation | Vendor Management | Leadership | Attention to Detail | Resource Allocation | Conflict Resolution | Time Management | SpanishTechnical Skills: Workday | Concur | Outlook | Microsoft Office (Word, Excel, PowerPoint) | G-Suites | Asana | SaaS | SAP | Zoom | Slack | Microsoft Teams | Visio | SharePoint | Smartsheet | DocuSign | Adobe | Canva | Veeva | ChatGPT | OneNote | AICareer Highlights: Executive Scheduling & Effective Communication: Completed a wide range of administrative tasks, including managing an active calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging detailed travel plans, itineraries, and agendas. Collaborative Leadership: Fostered productive relationships with key partners, continuously striving to streamline operations for enhanced efficiency.Executive Liaison & Project Management: Managed critical internal and external C-Level communications. Managed multifaceted projects by engaging with Senior Leaders, fostering a culture of collaboration, ensuring 100% on-time deliverables, and effectively updating all stakeholders on business objectives and action items.Event Execution & Cost Management: Directed and executed company offsite events in partnership with the HR Vice President. Successfully onboarded over 50 new hires and celebrated existing staff, achieving $5K in savings.
Zoe Life Yoga And Wellness
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Founder – Zoe Life Yoga And WellnessZoe Life Yoga And WellnessSan Antonio, Tx, Us
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Executive Assistant To The PresidentCubic Transportation Systems Dec 2023 - Jun 2024San Diego, Ca, UsPrepares and revises executive communications, collaborating with corporate communications and senior staff to ensure alignment with organizational priorities. Manages multiple assignments, including scheduling appointments, negotiating with vendors for offsite events, and resolving conflicts.Liaises with executive staff and internal departments to meet cross-functional goals and resolve issues. Responds on the executive’s behalf during absences, alerts the executive management team, and ensures actions support company objectives. Acts as an Executive Staff liaison, conveying messages to Board members, staff, and other stakeholders. Supports the development of the Executive Management Committee meeting agenda, organizes materials, disseminates information, prepares complex correspondence, and follows up on action items.Oversees budget administration, financial statement preparation, and analysis to support decision-making and identify cost-saving opportunities. Ensures the Executive Staff know their upcoming commitments and responsibilities. Chief Communicator for the executive’s approval, alert writers to conflicts with policies or viewpoints, and advise on resolving problems. Summarizes incoming materials to assist the executive. Follows up on all incoming and outgoing action items promptly.Manages competing priorities, addresses issues proactively, and ensures the successful completion of projects under tight deadlines. Arranges for executives to represent the corporation at conferences and customer meetings. Trains and advises subordinate administrative staff on new procedures and requests information from subordinate offices. Ensures all administrative duties are executed according to company policies and procedures. Prepares high-level presentations, briefings, or charts using MS Word, PowerPoint, or Excel. Manages complex travel arrangements, including detailed itineraries. Maintains highly confidential and proprietary information with discretion. -
Senior Executive Assistant To Cmo & Evp Of R&DArena Pharmaceuticals, Inc. Jun 2021 - Dec 2022San Diego, Ca, Us• Proactively oversee the CMO, CSO & EVP of the R&D schedule, carving out time for undisturbed work, ensuring timely meeting setups and crucial deadlines are met, and autonomously coordinating appointments. Skilled at screening incoming communications and offering pertinent responses, allowing the Executives and leadership team to be well-informed ahead of engagements. Responding to emails and document requests on behalf of executives• Operate with significant independence, facilitating projects and liaising seamlessly across all corporate echelons. Entrusted with handling sensitive materials, ensuring confidentiality and discretion at all times.• Organize corporate events, secure venues to catering logistics, coordinate speakers, manage invitations, and oversee the event budget to ensure successful execution.• Direct the formulation of essential corporate records, including agendas, minutes, notices, and resolutions, ensuring precision and timely dissemination.• Act as the guardian of key corporate files, adeptly drafts and manages complex documents such as board slides, business reviews, and sensitive communications.• Manage and update critical database and spreadsheet files and orchestrate intricate travel itineraries, ensuring all travel-related documents are meticulously prepared.• Oversee R&D Executive Assistants, foster team cohesion, and ensure synchronized executive calendars and strategic initiatives are uniformly implemented.• Uphold the strictest adherence to company regulations, emphasizing safety rules. Entrusted with overseeing various projects, setting benchmarks, and ensuring quality standards are consistently met. -
Senior Executive Assistant To The Cmo & Strategic Planning OfficerIllumina Mar 2020 - Nov 2020San Diego, Ca, Us• Scheduled crucial executive meetings and maintain cadence, guaranteeing timely deliverables using advanced time management skills and streamlined administrative processes.• Collaborated closely with Senior leadership to gauge vital operational requirements. Offer gap-closing strategies, goals, and consultation to uplift teamwork, leveraging a deep understanding of the organization's objectives.• Actively partnered with the VP of HR to design optimal organizational structures, identify knowledge and skills gaps, and initiate programs or interventions to bridge them, emphasizing teamwork and continuous improvement.• Oversaw the preparation and execution of All Hands meetings and quarterly business reviews. Utilized presentation tools and communication training to ensure clear articulation of business updates, forecasts, and recognitions.• Coordinated monthly virtual team events for communication and expense reports. Designed and implemented team-building activities and entertainment sessions to boost team morale during remote working periods like the COVID pandemic. -
Executive Assistant | Strategic Busines Partner To The CeoMitek Systems Jul 2019 - Feb 2020San Diego, Ca, Us• Collaborated with the CEO and a Leadership Team of 12 as the Communicator in Chief to manage high-level organizational tasks and prioritize complex business objectives for projects, meetings, KORs, and events by implementing strategic decisions for resources and expenditures, successfully executing all activities according to deadlines and under budget• Spearheaded offsite Executive and company events, including an offsite event to welcome 50+ new hires and facilitate recognitions for existing employees by working directly with the HR Vice President, strategically identifying cost-effective resources, saving $5K from a $50K budget • Developed various reporting processes in collaboration with Executive leadership to effectively share data and exchange critical information, supporting the CEO with the decision making process for organizational efforts • Facilitated the Board of Director meetings, working with the Legal department and Board of Directors to coordinate the meeting agenda, creating and compiling the quarterly reports and presentations, utilizing the Board Portal and informational binders to share information at least 4 days before the meeting, ensuring successful execution of action items • Delivered communication on behalf of the CEO while maintaining a high degree of confidentiality, securing sensitive business information -
Sr. Executive Assistant | Strategic Business Partner To The Ceo & PresidentHavas Edge Apr 2018 - Jul 2019Carlsbad, Ca, Us• Oversee the daily operations in collaboration with the President, CEO, and a Leadership team with upwards of 15 Senior Managers and Department Leaders, managing calendars, scheduling, QBRs, Leadership and All Hands meetings, PFRs, reporting, and annual corporate meetings, streamlining and optimizing all organizational operations• Cultivated relationships with all employees to implement new operational strategies, leading to operational efficiencies and enhanced responsiveness to existing operations, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and empathic counseling skills• Architected templates for the Executive meetings, training the CEO, President, and Leadership team on utilizing the templates, increasing consistency and efficiency for informational sharing -
Sr. Executive Assistant | Strategic Partner To The EvpTherm Jan 2016 - Mar 2018Waltham, Ma, UsAppointed as the Liaison for the EVP of Marketing and a Leadership Team of 12-15 to provide collaboration among other key leaders, employees, and customers by strategically delegating tasks, organizing processes, and providing forecasting, resulting in the successful management of operational mechanisms.• Implemented new applications to effectively prioritize all deliverables, ensuring the completion of leadership meetings within 90 minutes• Involved 8 Salespeople during the Leadership meetings to address inventory concerns, allowing them to expedite supplies to ensure on-time delivery• Initiated the implementation of the Confluence application to streamline agendas, achieving buy-in from the Project Manager and training 15 Leadership team members on the new tool, reducing the timeline by 50% -
Strategic Partner | Senior Executive Assistant To The C-Level ExecutivesHp Jan 2009 - Jan 2016Palo Alto, Ca, UsServed as the point of contact between C-Level Executives and employees across Fortune 100 technology companies as well as the Global Executive Management team of 15, coordinating the reporting and delivery of financial documents, budget management, administrative organization, and project and event execution by liaising with the Senior Leaders and staff, leading to exceptional business outcomes• Deployed the Heroic Theme Employee Recognition Program to lift employee morale each quarter, successfully receiving acknowledgment by C-Suite Leaders, as well as earning a plaque and monetary gift• Designed and executed the workforce survey to provide a voice for the employees by creating various categories and sharing the information with the Executives and all employees during the end of the final quarter, identifying 4 crucial areas for improvement, allowing for the effective development of goals for the next quarter -
Founder - Kids Yoga And Wellness InstructorMinnie'S Little Yogis Jan 2007 - Sep 2015Taught at the following locations:- Coronado Yoga and Wellness, Coronado, Ca. - Silver Strands Elementary School, Coronado, Ca. - Village Elementary School, Coronado, Ca.- Hoover Middle School, San Diego, Ca.- Christ Church Day, Coronado, Ca.- Becky’s House – San Diego, Ca.- Silver Strand Recreation Community Center, Coronado, Ca.- Murphy Canyon Community Center, Coronado, Ca
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Manager | Kids Yoga InstructorCoronado Yoga And Wellness Mar 2006 - Oct 2008
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Senior Executive Assistant To The Ceo & Vice President | Office ManagerEquitykey 2007 - 2008San Diego, Ca, Us -
Senior Executive Assistant To The Ceo & CfoSan Diego County Regional Airport Authority 2003 - 2007San Diego, Ca, Us -
Senior Executive Assistant To The Ceo & Cfo | Office ManagerBrooks Fiber Optics 1996 - 2003
Minnie L. Ortegon Skills
Minnie L. Ortegon Education Details
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Mac Arthur High SchoolAccounting And Business/Management
Frequently Asked Questions about Minnie L. Ortegon
What company does Minnie L. Ortegon work for?
Minnie L. Ortegon works for Zoe Life Yoga And Wellness
What is Minnie L. Ortegon's role at the current company?
Minnie L. Ortegon's current role is Founder – Zoe Life Yoga and Wellness.
What is Minnie L. Ortegon's email address?
Minnie L. Ortegon's email address is mo****@****arm.com
What schools did Minnie L. Ortegon attend?
Minnie L. Ortegon attended Mac Arthur High School.
What skills is Minnie L. Ortegon known for?
Minnie L. Ortegon has skills like Leadership, Appointment Scheduling, Administrative Assistance, Career Management, Workday, Powerpoint, Social Media, Calendaring, Skilled Multi Tasker, Bluejeans, Human Resources, Solution Oriented.
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