Administration Manager
CurrentJob Responsibilities:• Sets up project in business system based on Sales to Operations transition documents.• Initiates and tracks documents through correspondence, letters of transmittal, submittals, proposed change orders, requests for information, meeting minutes, subcontract and contract issues.• Prepares invoices for monthly billings to customers and associated documentation.• Assists Project Engineers and Project Managers with the preparation of submittals and operation/maintenance manuals.• Receives/approves vendor/subcontractor invoices; reconciles and records; obtains any contingent releases; and releases payments.• Coordinates with various staff for accurate and timely recording of project costs, including time sheets, daily reports, etc.• Gathers and records information to assist with process compliance monitoring.• Responsible for initiating, processing, and tracking progress of inter-company business unit claims.• Initiates documents for purchase orders, subcontracts, and change orders.• Coordinates internal project team meetings to ensure accurate transfer of information. • Assists with preparation of project forecasting (forecasting cost to complete).• Validates and reconciles project cost data in business system to the project forecast. • Follow-up with customers on contract documentation including, purchase orders, and general information.• Assists with the resolution of collection issues including research and communicating with appropriate staff.
