Michele Hirsch Email & Phone Number

Irvine, Ca, Us

Primary Responsibilities/AccomplishmentsCalendar/ScheduleManagement▪ Managed the president’s complex and frequently changing calendar in conjunction with co-chiefs of staff.▪ Interact with CEO throughout the day to review priorities and adjust schedule accordingly.CommunicationTravel Coordination▪ Receive and screen a high volume of email, mail and telephone calls. Proactively respond when possible, delegate to others as appropriate, and flag top-priority communications for president’s review and response.▪ Schedule and initiate all conference calls and videoconference meetings▪ Manage complex domestic and international travel itineraries door-to-door, across multiple time zones.▪ Coordinate all logistics such as ground transportation, hotels, restaurant reservations, and meeting site requirements.▪ Compile detailed and thorough travel packets for the CEO, including contact numbers and briefing documents for scheduled meetings.Presentations & Meetings/Events▪ Work closely with co-chiefs of staff to assemble materials and fully prepare CEO for daily meetings, conference calls, and customer visits.▪ Coordinate with public relations team and advisor to the CEO on preparing speaking points and event scenarios.▪ Schedule all meetings, plan quarterly business reviews and companywide meetings.Board-related Support ▪ Coordinate the advisory board quarterly, special, and committee meetings; prepare agenda, assemble meeting materials, generate notices and reminders. ▪ Initiate and handle advisory board members’ stipend payments and expense reimbursements.

Irvine, Ca, Us

• Manage calendar and send out reminders for all upcoming deadlines, deliverables, and key dates• Screen emails, calls and correspondence, summarize and prioritize throughout the day• Attend meetings and/or listen in on phone calls to take notes and follow-up on action items • Prepare meeting agendas and coordinate with Executive Team to ensure meetings are well-prepared and successful• Organize on-site and off-site business meetings• Manage and plan travel arrangements, domestic and international• Monitor daily customers’ surveys reports and assign issues to District Sales Managers• Create PowerPoint presentations from draft copy• Manage yearly employee satisfaction survey from start to finish• Consolidated and streamlined all company travel, reducing costs by 20%• Created new and more efficient expense report form

Aliso Viejo, Ca, Us

• Managed calendar and prioritized appointments and meetings based on business needs• Scheduled complex international and domestic travel, including visa requests• Processed expense reports, invoices, as well as developed and maintained Excel spreadsheets

San Jose, Ca, Us

• Managed efficiently complex calendars juggling different time zones -- planned and scheduled numerous teleconferences, internal and external meetings with bankers, financial analysts and high profile customers• Planned intricate international travel and ensured visas were obtained and renewed in a timely manner• Prepared presentations and all related materials for Board meetings and Committee meetings• Processed invoices and expense reports; followed up on invoices as needed• Opened bank accounts in foreign countries and compiled list of all bank accounts with signatories for easy reference• Negotiated favorable terms and pricing agreements with FedEx, resorts, vendors, caterers and other providers for service at special events, realizing a 50% cost reduction across the board • Proofread, formatted legal documents and managed legal filing• Planned and coordinated corporate luncheons, on-site and off-site meetings

New York, Ny, Us

• Managed executive calendar, briefed EVP on all meetings, shared insights such as participants and agenda, prepared and collected documents prior to meetings to ensure EVP had productive work sessions. • Managed EVP's email inbox, submitted and tracked internal requests and followed up on completion of all inquiries. • Analyzed weekly HR Data reports and ensured accuracy of all information.• Produced daily reports to update EVP on status of all office issues.• Created PowerPoint presentations and drafted internal and external correspondence. • Handled all of EVP’s travel and event arrangements: booking of flights, hotel, car rental, conference facilities, etc.• Initiated, organized and maintained a new and highly effective filing system.• Prepared, reconciled and processed expense reports. • Handled highly confidential information with extreme discretion and interacted effectively with a broad range of employees corporate-wide.

El Segundo, California, Us

• Screened incoming calls, composed correspondence, sorted mail, prepared expense reports.• Created highly effective organizational and filing systems storage resulting in easy access to critical information.• Entered data for accounts receivable/payable and created invoices.• Maintained company’s tax filing calendar and ensured accurate mailing and archiving of taxes.

El Segundo, Ca, Us

• Single-handedly managed planning, set up, installation and completion of the new SupplyAccess office facilities. Successfully delivered project on schedule and within budget.• Secured new corporate headquarters facility, directed space planning and design, and purchased over $500,000 in new office furniture and equipment all within a 2 month time-frame while remaining within strict budgetary constraints. • Generated $28,000 in annual interest revenue by transferring company’s $600,000 office lease security deposit into a letter of credit and placing these monies into certificates of deposit. • Managed office operations while providing comprehensive administrative support to CEO, Sales, IT and Marketing departments.

International Commerce And Business Degree

Baccalauréat With Honors

Two Years Toward Bachelor'S Degree In Law