Executive Business Support, Stakeholder & Project ManagementManaging complex administrative functions including:Administrative Support:Coordinate high-level state, national, and board meetings (remote and in-person).Schedule and manage international calendars for CEOs and executive officers.Oversee email management, prioritising actions and key tasks for the CEO.Attend meetings remotely, record minutes, and draft board and committee papers.Maintain and update compliance calendars, ensuring timely actions and reporting.Streamline administrative systems, processes, and document management.Enhance operational efficiency through IT platform optimisation.Build and manage microsites as well as the organisation's website via IMIS.Grants Administration:Manage end-to-end administration for research grant programmes.Oversee application processes, communication templates, and scheduling of key dates.Coordinate Research Review Panel meetings and communications.Facilitate onboarding for new staff and board directors.Organise team activities, training sessions, and optimise HR processes.Support conference administrative requirements for the CEO.Internal & External Stakeholder Engagement:Collaborate across departments, including marketing, communications, research, policy, advocacy, and finance.Support committee management across multiple key stakeholders such as State & Territory Committee Chairs, Grants Review Chair, Aboriginal and Torres Strait Islander Chair, International Longevity Centre, Australian Journal of Ageing (AJA), AAG Collaborative Research Centre (AAG CRC) and International Association of Gerontology and Geriatrics (IAGG & IAGG AOR).

Scout and support artists to grow their careersConnect artists with resources and opportunities tailored to their needsAct as a bridge between artists and industry professionalsIdentify emerging trends to keep artists competitive in the marketplaceFoster and maintain strong relationships within the industryAssisting with the Greater Good initiative grantMaintaining our CRM and sales tools

Managed sales and bookkeeping for Overdrive Artist Services.Secured unique and valuable media opportunities for artists, including single premieres, radio airplay, reviews, interviews, editorials, magazine covers, reaction videos, and more.Established and maintained relationships with media outlets and clients on the roster.Collaborated with artists to optimise their release publicity assets, including biographies and press quotes.Utilised industry-standard data analysis tools such as Haulix, Chartmetric, and Radio Monitor to provide detailed insights on release performance throughout campaign periods.Created custom press releases for upcoming releases and distributed them to an extensive and continually growing list of dedicated media partners.

Solely established a COD customer base for Southeast Queensland which turned over approx. $500,000 annuallyDay to day management of COD Customers, Sales Orders & Quoting SystemsSupporting a team of four Account Managers and a Sales Manager who collectively service Southeast Queensland Preparing all Tender Submissions and liaising with multiple departments to finalise the Tender Package Quote preparation and submission for supply agreements, domestic and national customersCreating and managing reports for all internal and external customersMonthly claim submission to councils for major projectsFacilities Management for Boral Kelvin Grove OfficeAssisting General Manager and Reception periodicallyCreating and implementing processes to eliminate double handling and improve efficiency between multiple systemsTraining new staff members in the Quarries Customer Service Team

Managing Compliance Certificates to obtain the Form 21Subcontractor Management in accordance with WHS Act and Regulations 2011Defect and Warranty Claims Management for current and previous projects including pre-handover defectsManaging WHS related documentation and auditing Creating and implementing new safety procedures on and off siteManaging Onsite Companion, creating templates and integrating the new procedures into the CRM programReviewing current procedures, creating a plan of action, and implementing upon approvalStreamlining double handling in Sales, Building, Accounts and Estimating Departments Reception and associated dutiesPoint of contact for Building Certifier, Supervisors, Leading Hands, Onsite Managers and SubcontractorsTraining Junior Staff Members

The company dissolved.Preparing and processing Contracts for House and Land packagesPreparing Marketing Material for Selling Agents Data entry in the CRM program Managing property valuationsConducting Comparative Market AnalysisManaging all defect and warranty claimsOrganizing Master Builders Insurance, QLeave Portable Long Service Leave and Queensland Home Warranty Insurance Subcontractor Management Assisting accounts with entering invoices in Data BuildGeneral administration office support and data entry

Position was made redundant.Managing all advertising and rental enquiries, conducting inspections and processing applicationsPreparing leases, tenancy commencement and vacate documents adhering to RTA Conducting entry and exit reportsConducting periodic inspections and organizing as well as distributing reports accordingly Managing all maintenance requestsCollecting rent and rectifying arrearsInstructing tenants to rectify issues and issuing breachesPreparing and attending to all QCAT affairsPromptly organizing and managing all maintenance

Marketing and Client Enquiry Management Organizing and conducting all open for inspections and private inspectionsProcessing all prospective tenant’s applicationsConducting market appraisals for potential landlordsReception Duties Property maintenance Creating and controlling property brochuresFollowing up overdue advertising accounts Organizing payment plans and legal actions on overdue advertising accountsRegularly liaising with solicitors