Administrative Responsibilities:• Provide all kinds of logistics and administrative support.• Implement effective inventory, ensure proper recording of all assets in the inventory register and conduct physical verification of office equipment regularly. Prepare procurement request form for maintenance of office furniture, fixture, and equipment’s. Recommend repairs and/or replacement of any damaged equipment as appropriate.• Ensure vehicle management systems. Regular check motorcycle milage, fuel consumption, repair, and maintenance.• Prepare procurement packages for goods and services. Check all procurements documents carefully to confirm that procurement is done according to USAID and ADCI/VOCA’s Procurement Policies and Procedures. Develop and maintain a list of vendors to ensure competitive prices and offers.• Liaise with vendors and manage relationships to ensure compliance and timely supply and payments.• Make all arrangements for on-site and off-site meetings, conferences, and workshops. Provide the logistics support to the meetings and events which may include hiring and managing a venueFinancial Responsibilities: • Support to the Accounts Manager with day-to-day Operations.• Check all supporting documents against each invoice for payment according to ACDI/VOCA and USAID policies and procedures.• Ensure the rules and regulations of local government regarding Tax and VAT.• To prepare VAT & TAX report as per rules and regulations of NBR .• Ensure all payments are allowable, allocable and in compliance with US Government, local government, and ACDI/VOCA regulations.• Prepare all vouchers (Debit, Credit and Journal) accurately in ACDI/VOCA standard and forward for review, approval, and payment.• Ensure all expenses/accounting transactions are properly coded according to chart of accounts of ACDI/VOCA and Following USAID guideline for allowable and unallowable cost category.

• Prepared cash & Fund Flow projection, Bank Reconciliation, Bank balance report and Budget Variance report in timely.• Ensure fund transfer for operational, program cost and ensure the partners fund acknowledgement is forwarded to the head office on time.• Arrange all kinds of payment procedures, Flow up regular advances and Travels.• Provide all Budget information to finance department in timely manner and updating.• Receipts & payments statement, check them for accuracy and compliance and input to RI Bangladesh main Finance centre.• Maintain Accounting Software Quick Book.• Ensure proper documentation and filing of all Financial, HR & Administrative information like as staffs’ leave record, personal file, monthly time sheet record, all kinds of vouchers file, financial report file, volunteer’s records and other files.• Assist in all kinds of Procurement-Quotation collection; prepare comparative statement, prepare work order, delivery receipt and handover.• Assist Finance & Admin Coordinator in Internal Audit/External Audit / International Audit process of EC funded projects.• Review partners operational plans, budgets, performance targets and outcomes.• Providing useful materials on a regular basis to relevant staff in partner organization, including templates, guidelines, updated taxation rules, etc. and providing support to ensure their understanding.• Visit field offices and project sites as required providing direct training to program office, finance staff and check financial activities in place. • Liaise with key implementing partner organization of the project and ensure that partner Organization is complying with the appropriate financial procedures in connection with expenditure under the project.• Monitoring & review project operational activities implemented by partner organization. • Observe RI and RI Bangladesh Country policy.• Able to work under pressure, in a team player and independently, prioritizing and multi-tasking ability.

• Prepare/Review the all cash/Bank disbursement voucher, Journal voucher, deposit voucher and flow up the travel & regular advances.• Prepare all types of provisional journal, adjusting & closing journal.• Assist Finance Manager in Internal Audit/External Audit / International Audit process.• Responsible to prepare all types of reports of according to the needs of Internal & Audit purpose.• Responsible to prepare of monthly & quarterly financial Report and statements of National office and overall HFHI-B accurately and timely.• Prepare PF & salary statement for disbursement & maintain PF & salary register & distribute pay slip to National Office staff.• Ability to work independently and manage multiple priorities.• Prepare & up-date bank reconciliation, accounts payable, accounts receivable, prepaid expense, Quarterly Long term Short team Loan, Loan-loss provision for timely basis.• Visit to Branch offices for help & train the Accounts staffs.• Review the Journal entry in Sun/Quick book before posting.• Prepare revaluation of the data in monthly basis. • Maintain Software Quick Book and Sun System;• Fund Transfer to Branch Offices and Partner offices in timely.• Prepared cash Flow, Bank balance report, Projection, Construction cash flow projection, Budget Variance report in timely. • Ensure projects’ Accountants are receiving, posting and depositing all received amounts in the Habitat Assigned Bank as well as issuing receipts for the same.• Understand, abide by and implement of all financial policies, procedures and guidelines of Habitat.• Knowledge on procurement and logistics processes, procedures and TAX & VAT rule of Bangladesh NBR.• Maintain all kinds of files regarding purchase of goods, equipments, assets, printing & publications. • Ability to adapt and work with people from different cultures, gender, religion, race, nationality and age.• Good understanding of financial systems on a project level.

• Maintained ledger book and cash book.• Receiving and checking all types of bill.• Preparing journal and voucher.• Maintained customized accounting software.• After obtaining appropriate approvals, effect payments to suppliers and staff members• Was responsible for overtime calculation and disbursed cash salary of over 400 staffs;• VAT deduction at source (VDS) and Tax deduction at source (TDS) from bill, treasure challan preparing & submission.• Check register update and control the Check Book and specific box of vault• Assist with the maintenance of an effective banking system including preparing monthly bank reconciliation.• Prepared monthly and annually financial report and statements accurately and timely.• Ensure proper maintenance of ledgers and accounts as well as filing system for vouchers• Maintain personnel file of the staffs including leave and attendance records and submit periodic records.• Perform any other tasks that may be assigned by the supervisor.