Marcia Bodden Email & Phone Number

Austin, Texas, United States

Austin, Texas, United States

-Daily, weekly and monthly financial and performance reporting – multiplied as deadlines approach.-Daily personal contact with clients needing filing assistance and/or directing such clients to appropriate preparing staff or partners.-Daily contact with mid-level staff needing client assistance and/or direction regarding which staff to be of the most efficient assistance.-Monthly running and managing of AR aging reports and creation of invoices for 6 billing managers.-Maintain communication reminders to assist staff for client question follow-ups. -Attended and contributed to weekly and monthly tax management meetings to supply progress reports and suggest innovative time efficient solution possibilities.-Attended and contributed to weekly and monthly operations and administrative meetings to manage progress, divert tasks as needed and suggest innovative time efficient solution possibilities.-Manage any paper deliverables to clients.-File Tax returns. -Front Desk coverage as needed.

Austin, Texas Area

- Oversee the day to day administrative operations in the office.- Assist the 7 partners and the HR manager as needed with ad hoc projects and tasks.- Greet and assist all visitors and callers. - Monitor all incoming and outgoing communications and ensure they are appropriately delivered.- Purchase and stock all supplies for the office and any firm associated events. - Schedule maintenance for office equipment. - Establish new operational procedures to increase efficiency.- Keep detailed records and reports pertaining to invoices, event space renters, supplies/facilities, and sensitive client documentation.- Regularly update various databases.- Maintain and protect client’s confidential information with the upmost discretion.- Assist human resources (HR) with new hire on boarding and policy & procedure enforcement.- Assist with report assembly for deadlines throughout the year. - Manage conference rooms and event space calendars and set up for firm activities and third party renters. - Schedule and host company events and trainings.

Austin, Texas Area

- Cold Call Sales- Conducted and organized online business presentations with different professionals.- Used Sales Force with proficiency to reach monthly goals.

San Antonio, Texas Area

- Assist department heads with appointment scheduling, meeting prep and various errands. - Create and maintain faculty and student personnel files.- Manage applicants’ eligibility and progress for the US Army ROTC program through interviews and assessments.- Act as liaison between Cadet Command and St. Mary’s University by communicating respective HR policies & procedures.- Write and distribute confidential correspondence for clients while maintaining their utmost discretion.- Manage inventory, issuing of ROTC equipment and department supplies. - Coordinated travel for department.

San Antonio, Texas Area

- Manage supply inventory and equipment maintenance.- Monitor incoming and outgoing communications.- Assist department directors and committees to plan and coordinate events throughout the year to increase alumni participation and donations. Notable events: Fiesta Oyster Bake, Oysters & Pearls Scholarship Gala, Regional Alumni networking events, and various silent and live auctions.-Coordinate with donors, vendors, and volunteers to facilitate a streamlined event.- Prepared significant mail out correspondence, including newsletters, donation incentives, and campus updates, for alumni groups nationwide. - Acted as editor and final reviewer for all outgoing printed material.- Managed social media presence and monitored outgoing content for the alumni Facebook and Instagram pages.- Run various errands for department director and staff.

300 Alamo Plaza

- Provide exception customer service to visitors.- Enforce various protocols to ensure the the conservation of the site and the safety of guests. - Handle tour purchases and scheduling. - Guide educational groups and private event groups through the site.

300 Alamo Plaza

Research under the head curator at the Alamo, Dr. Bruce Winders, to create an artifact database allowing the department to have access to all the artifacts and artwork they have in their possession.

Mcallen, Texas, United States

- Receptionist duties.- Personal Assistant to company owner for various needs both at work and at the home.- Planned and help facilitate the annual 4-day user conference by scheduling speakers, breakout sessions and social activities; booking travel, accommodations, venues and catering; preparing conference materials and monitoring registration.- Scheduled upper managements travel arrangements - Maintain & reconcile travel expense reports.- Prepare and assemble marketing materials.- Manage booth set up at various conferences around Texas.- Organize and update records for both of the owners businesses. - Handled payments for owners rental properties.