Marlene L. Email & Phone Number

New York, New York, United States

Overseas the day to day operations of JDB’s Administrative Dept. includes contracts management, Onboarding/Offboarding employees. Insurance compliance & renewals, Vendor liaison. Manage employee & company records. PTO management. Client billing, process online bank deposits, AP/AR.

New York, Ny

An integral member of the JACOBS | DOLAND | BEER team, Coordinates the day to operations of JDB’s Administrative Dept. Onboarding/ Offboarding. DOL Compliance. AP/AR. Point of Contact for RFP’s, RFI’s. Manage Contracts (includes preparing proposals & contract review). Insurance Compliance. Manage internal software used for project job costing. Supervise other administrative staff. Manage, track & update PTO for all staff. Track/Order office supplies. Facilitates and completes Ad hoc projects as required.

New York, New York

• Served as liaison for all departments• Calendar Management for Director Of Property Management & Compliance officer • Prepare & process management agreements(maintain electronic & hard copy files of agreements for the company’s portfolio • Prepare & process contracts for renovations & capital improvement projects ; Oversight & tracking of process for Annual Building budget and Annual CO-OP tax abatement's • Track capital improvement & renovation projects to completion & obtain final lien waivers from contractors • Tracking of all special projects• Assist with Certiorari fillings • Track Employees PTO • Develop and implement new policies to facilitate in the functionality of the office • Track RPZ & Domestic water thank testing • Schedule and attend meetings for Director of Management • Follow up on key items as requested by Director of Management • Scan documents for electronic storage • Complete ad hoc projects when requested • Manage calendar for Board/Annul meetings and follow up on key substantive issues • General Administrative support & more

New York, New York

• Coordinated the day-to-day operation of Upper West Side store front Office for 30+ sales agents • Facilitated in hiring and training of staff for the office • Managed any Office improvement or construction projects • Communicated effectively with all levels of corporate officers regularly • Maintained all office equipment, troubleshoot and get serviced when needed for heating/AC system, water cooler, refrigerator, printers, fax machines, copiers and postage machine. • Supervised two administrative assistants which included signing time sheets, approve and keep accurate record of vacation, personal and sick time. • Processed incoming /outgoing sales agents, including complete desk set up • Prepared and maintained a confidential file for all sales agents • Processed applications • Assisted sales agents with ongoing training on company databases as needed • Ensured that that staff and sales agents comply with company policies and real estate laws • Prepared exclusive contracts, leases, accurately post listings on company site and OLR, edit and uploaded photos • Created fliers for showings and open houses. • Created listing displays for ongoing rotation in twenty (20) store front frames • Created and maintain a monthly floor duty schedule for agents company wide • Collected incoming commission payments, prepare and deposit in the appropriate financial institution • Processes paperwork for agents commission • Resolved issues as they arise, complete special projects when requested by principal brokers, Light IT support, order & keep track of all office supplies, answering phones, greeting customers and more.

New York, New York

New York, New York

New York, New York

• Collaborated with owner in all aspects of business • Facilitated with customers inquiries • Coordinated art appraisals • Booked travel arrangements locally and international • Routed calls, greet clients, schedule appointments & maintain calendar • Maintained all office equipment, order and keep track of all supplies • Daily operation of the office, Ad hoc projects when requested by owner