Mohammed Afaque Email & Phone Number

Dubai, Ae

Dubai, United Arab Emirates

 Provided comprehensive administrative support to the director, including email management, communication drafting, meeting coordination, and travel arrangements. Ensured smooth office operations through daily routine management, prompt query responses, and efficient office supply procurement. Managed import-export documentation, crafted sales contracts, and processed essential shipping paperwork, such as invoices, packing lists, and certificates of origin. Maintained accurate inventory records using Tally software and updated accounting databases and financial spreadsheets. Monitored and updated accounts receivable and payable statuses to ensure financial accuracy. Executed cash control procedures, facilitated supplier payments, and handled both accounts receivable and payable transactions. Oversaw the renewal and maintenance of trade licenses and government certifications for all company entities in the UAE, guaranteeing legal compliance.

Bhatkal, Karnataka, India

 Expertly prepared bid documents and bill of quantities, ensuring competitive proposals for new projects. Established and managed comprehensive client files, maintaining exceptional organization of event documentation. Oversaw the performance of technicians and workers, optimizing workflow through strategic planning and evaluation. Maintained accurate records of transactions, including purchases, sales, deliveries, and payments within an internal database. Monitored inventory levels, strategically procuring new products, and assessed supplier offers to ensure optimal value and quality.

United Arab Emirates

 Streamline office workflow, ensuring operational efficiency and adherence to corporate guidelines. Oversee scheduling, travel coordination, and appointment setting for optimal time management. Handle incoming and outgoing communications, including calls, emails, and postal correspondence. Monitor and replenish inventory of office essentials to maintain adequate supplies. Provide comprehensive support to team members as needed to foster a collaborative work environment.

Abu Dhabi

 Managed all aspects of the documents control procedure, including technical documents, drawings, and commercial correspondence. Managed electronic document management. (EDMS) Maintain and update records of all approved technical documents and drawings in standard registers, ensuring that the information is accurate and up to date. Provided controlled copies of the latest approved drawings to concerned employees, subcontractors, and suppliers. Assist with general typing duties including producing letters, reports, presentations, and specifications using standard templates. Worked with employees to make travel arrangements, including visas, hotel reservations, tickets, insurance, etc. Transporting documents and other items to specific locations, such as offshore sites and client offices.

Dubai

 Executed a range of administrative tasks including fielding phone calls, welcoming guests, coordinating meeting spaces, and managing correspondence and courier dispatches. Coordinated international travel logistics and visa procurement for business travelers across UAE and abroad, ensuring seamless trip planning. Streamlined onboarding processes by facilitating visa applications and documentation for new hires. Delivered comprehensive support for staff and their families regarding visa, Emirates ID, and passport inquiries, maintaining compliance with immigration and labor regulations. Managed inventory of office supplies, adhering to budget constraints and ensuring resource availability.

Dubai, United Arab Emirates

 Managed end-to-end Purchase Order processing within the system, ensuring accuracy and efficiency. Strategically allocated inventory to meet the demands of international territories. Generated comprehensive packing lists tailored for diverse outlets across multiple countries. Oversaw fiscal responsibilities for shipment expenses, ensuring precise data entry and cost tracking in the system.

 Managed staff scheduling and maintained efficient petty cash operations. Ensured timely payment follow-ups with customers, bolstering cash flow. Streamlined documentation processes and maintained meticulous filing systems. Compiled accurate monthly debtors and creditors statements. Dispatched statements of accounts to customers, enhancing communication. Diligently tracked customer dues and facilitated prompt bank deposits. Processed salary advances, leave salaries, and additional employee benefits with precision.

Bachelor Of Commerce (B.Com.), Commerce

Activities and Societies: I used to participate in out-door games, mostly in cricketIncomplete

High School, General Studies

Activities and Societies: Sports , school's functionGraduated with Honors in junior school