Michelle Nichelini Email & Phone Number

San Francisco, California, United States

San Francisco, California, United States

Proudly serving this zero waste motivated and forward-thinking employer with nearly 4,000 employee owners covering 3 states. I'm honored to be working for the CEO along with other members of the C-Suite, Board Directors and an amazing diverse team.

Vallejo, Ca

 Daily assistance provided to the City Manager and Assistant City Manager. Managing full calendars, all incoming email, calls and meeting timeliness. Coordinate very busy office, multi-tasking and staying calm under pressure. Supervisor of Secretary and the Assistant to the Mayor, including facilitating flow for City Manager’s Office (staff of 10) by coordinating visitors, supplies/deliveries, invoices, two conference rooms, technical coordination, etc. Customer support of constituents who may need assistance from the City for various needs within the organization; redirecting for optimal handling. Liaison to 7-member City Council, as well as Executive Team of 12 Department Heads who report directly to the City Manager, gathering and dispersing time-sensitive information routinely. Coordination with 30+ admin team throughout all divisions in the City, hosting quarterly meetings, providing frequent updates and training; encouraging integration and collaboration. All travel and conference registrations for the Council members and City Manager’s office staff. Approve payroll and accounts payable for the office to stay within budget.

Ceo Office, Santa Rosa, Ca

Executive Assistant to Publisher/CEO and HR Liaison – January 2006 - June 2012• Provided administrative support for Publisher/CEO, screened telephone calls and reviewed mail, visitor requests, correspondence with corporate office, calendar scheduling, complex travel, expense reports, meeting minutes and department budget. Independently carried out administrative and clerical support functions - meeting objectives and identifying workflow efficiencies. Acted as liaison between CEO and management or supervisory staff, as well as employee interaction with Human Resources. Tracked reports and communication for proper implementation and follow through. Coordinated offsite meetings and receptions. Composed correspondence and reports, using various information outlets and data, while utilizing automated tools to prepare PowerPoint presentations and graphics. Facilitated large projects for CEO, including Community Youth Service Awards, Press Democrat Leadership Forum and annual United Way campaign. Also managed Celebrate Community contracts, donations and all related events and entertainment. In Addition:• Acted as Human Resource Generalist several hours a week, managing confidential employee electronic records and hard files, new hire and termination paperwork, disability and LOA requests and corresponding paperwork, staff reduction spreadsheets and legal paperwork, plus lead of in-house Employee Activity Committee.• Handled scheduling, travel and tasks for: CFO, Marketing Director and HR Director.

Advertising Department, Santa Rosa, Ca

Executive Assistant to Advertising Director – August 1999 - December 2005• Provided administrative support for Director, screened telephone calls and reviewed mail, screened visitor requests, correspondence with customers, calendar scheduling, travel, expense reports, meeting minutes and department budget. Planned employee and customer social functions; developed revenue tracking reports for advertiser incentive rewards; worked closely with, delegating and managing work load of department assistants; continued involvement with Celebrate Community, working with leading business professionals on behalf of company.

Marketing Department, Santa Rosa, Ca

Celebrate 2000 Project Coordinator – February 1999 - August 1999• Daily interaction with 14 external business partners via telephone or written correspondence; coordinated involvement in an array of community events and non-profits relationships; planned large group trips and social receptions/dinners.

Advertising Department, Santa Rosa, Ca

Administrative Assistant to Advertising Director – October 1998 - February 1999• (Covered for maternity leave) Performed a wide variety of administrative duties, including confidential documents, phone calls and general support to the Department Director.

Advertising Department, Santa Rosa, Ca

Sales Support/Assistant – April 1997 - October 1998• Answered incoming calls to the advertising sales department; provided clerical support to management and sales staff, while also providing assistance to others on support team, including the Assistant to the Department Director.

Rcu Corporate Office, Santa Rosa, Ca

• Coordinated various events for the organization, researching venues, producing proposals, managing event budgets and exploring cost saving measures while not reducing effectiveness of event, handling detailed vendor agreements, meal planning, designing invitations, seating charts and place cards, creating and maintaining detailed records and schematics, updating CEO and/or Executive Management on all details during the planning process, generating P&L and debriefing at close of event, plus facilitating during event to ensure its smooth execution. • Events included, but were not limited to: employee holiday party (500 guests), officials holiday dinner, retirement dinners, both small and large lunches and vendor meetings, award events, staff luncheons, and Member receptions.

Associate Of Arts (Aa), General Office Occupations And Clerical Services

High School Diploma