Mindy Norman Email and Phone Number

• Maintain office facilities and equipment by overseeing routine maintenance and upkeep.• Review and approve all facilities related purchases and invoices in accordance with the budget.• Collaborate with building management to maintain cleanliness, maintenance, and safety.• Coordinate with vendors as needed for office/equipment repairs, carpet/office cleaning, maintenance and improvements.• Collaborate with construction leads, architects, designers, and vendors during construction phases and build-outs.• Assist, plan, and coordinate peer-to-peer and company events as a member of the social events committee.• Plan space allocations, layouts, and floor/office moves.• Oversee receptionist duties and act as the receptionist in the event of an absence.• Responsible for ensuring the emergency response team is prepared and trained for fire/safety drills and events as well as attending building required safety presentations and classes.• Responsible for inner office/company-wide correspondence in regards to building closures, events, and emergencies.• Plan, coordinate, and execute all logistics of on-site company meetings including the ordering of food, adequate seating, set-up, take-down, and the delegation of tasks.

• Provide support for the COO as well as departmental support for the U.S and France Operations department.• Manage, coordinate, and execute various projects involving both local and global personnel.• Complete expense reports and reconcile against credit card statements.• Manage COO’s complex and frequently changing travel arrangements including airfare, lodging, and ground transportation both domestic and international.• Maintain COO’s calendar.• Screen COO’s incoming voice mails, using discretion on importance, confidentiality, and urgency.• Arrange meetings, conference calls, and video conferences including the coordination of all meeting logistics, meeting materials, and agendas which includes global and outside business attendees.• Handle confidential information in a professional and discreet manner.• Interim executive assistant to the CEO during his assistant’s extended absence.• Organize and maintain files, records, patents, etc.• Coordinate executive business presentations from compiling a wide-variety of data across multiple departments.• Assist in the setup, initiation, training, and troubleshooting of the LifeSize video conferencing system.• Record, transcribe, and distribute minutes for the executive business meetings and other general business meetings as instructed.• Provide support for other executives and administrative assistants as needed.• Plan and coordinate team-building initiatives and activities to maintain employee morale.