Intercompany transfer from Arepro W.L.L. to Suha Galleria Showrooms-Sitra & Adhari Branch

Main Duties: - Maintain familiarity with all office listings but importantly manage listings assigned by top management.- Provide regular written and oral feedback to vendors on market indicators and buyer interest.- Conduct market appraisals for prospective vendors.- Assist the organization gain a better market share by identifying, recommending and implementing improved selling and marketing strategies.- Continually look to identify further business opportunities through effective liaising with other related businesses and colleagues.- Ensure potential customers are provided with reliable and accurate advice regarding property movements and industry trends.- To plan, design and conduct appropriate marketing and selling strategies for individual properties within budgetary limits.- Providing accounting support, reconciling finance accounts, maintaining spreadsheets etc. - Assist when required in preparing and providing various sales reports for the sales manager.- Ensure punctual attendance for all internal and external business commitments

- Opening Billable Work Order’s (BWO's) on customer’s inquiry/request. - Maintaining & keeping a record of daily site activity reports.- Follow-up with the concerned site technician if the reports are not received on time.- Making monthly reports for the static sites. - Entering timesheet in Microsoft Dynamics (Great Plains) software for all the technicians. - Reporting to Accounts for data entries on monthly basis. - Collecting all the Service Contractual payments as well as the Work Orders on Weekly basis.- Handling all the Maintenance & Rents of the Staff Accommodation.- Managing company phones services & repairs.- Generating new forms, staff joining and rejoining memos for Accounts.- Managing Vehicle fleet maintenance and Service breakdowns + Weekly inspection of vehicles.

- Preparing leave settlements, booking of tickets and arranging the travel documents.- Calculation of annual and sick leave salaries. - Taking care of office administration & service sale jobs while the concerned employees are on vacation.- Preparing memorandums, letters, e-mails for the respective companies. - Keeping record of Personnel files & maintaining their details.- Maintaining new filing systems, including quick & thorough indexing & keeping track of office stationary.- Maintaining records of staff going on annual leave and resignations.

- Preparing quotations on receipt of enquiry of Lifts, Escalators, Trav-O-Lators, Cibes & window cleaning equipments.- Preparation of new sales costing/Sub-contract Agreement/Order Data Form/Purchase Orders.- Preparation of monthly status of jobs to be submitted to accounts & Insurance dept.- Preparation of Lift AUTOCAD drawings.- Maintaining databank of new sales customers for records & communication purposes.- Maintaining new filing systems, including quick & thorough indexing & keeping track of office stationary.- In House Customer Care.- Taking care of office administration & service sale jobs while the concerned employees are on vacation.- Co-ordination with other departments and divisions of the company.

- Preparing cash & bank vouchers.- Handling leave application for local staff- Coordinating Drivers- Car Rental / Booking of Hotel/Apartments- Filing of work related documents- Entries in Accounting Software “Exact”- Contact to local authorities, companies, etc.- Handing out of Site Instructions to Personnel- Registration of new personnel (checklists) and follow-up open issues- Handling and processing of Job Orders/Timesheet/List Work Permits/GOSI reconciliation etc.- General support to the Business Administration Manager